Accounts Payable Specialist

We are seeking a dependable, detail-oriented, and customer-focused Accounts Payable Specialist to join our Accounting Department. This role is ideal for a professional who takes pride in accuracy, accountability, and delivering high-quality work. The successful candidate will demonstrate a strong work ethic, excellent attendance, and a commitment to meeting deadlines while providing exceptional service to internal and external customers.

We value team members who are reliable, proactive, solution-oriented, and eager to contribute to a positive workplace culture. If you enjoy working in a collaborative environment where your contributions directly support organizational success, we encourage you to apply.

The Accounts Payable Specialist is responsible for processing and maintaining accounts payable records, ensuring timely and accurate vendor payments, reconciling accounts, and supporting month-end and year-end financial activities. This position requires strong attention to detail, organizational skills, professionalism, and the ability to manage multiple priorities while maintaining accuracy and confidentiality.

• →Maintain and update vendor master files with accuracy and attention to detail.
• →Communicate professionally with vendors regarding missing, incorrect, or outstanding invoices.
• →Process accounts payable transactions and ensure timely vendor payments.
• →Prepare payment proposals and execute payment runs.
• →Reconcile vendor statements and investigate discrepancies.
• →Monitor and resolve overdue invoices and payment-related issues, including duplicate, rejected, or returned payments.
• →Prepare journal entries and balance sheet account reconciliations for month-end and year-end close.
• →Clear vendor and general ledger account open items.
• →Post credit card settlements, bank transactions, cash reports, and other financial activities.
• →Record fixed asset transactions and support financial close processes.
• →Request and maintain W-9 documentation from vendors.
• →Prepare and file 1099 forms in accordance with IRS requirements.
• →Perform daily Front Desk cash collection reconciliations.
• →Generate reports and assist with audits and special projects as needed.
• →Work collaboratively with internal departments to ensure financial accuracy and operational efficiency.
• →Participate in continuous improvement initiatives and recommend process enhancements.
• →Maintain confidentiality of financial and organizational information.

• High School Diploma or GED.
• Minimum of two (2) years of accounting or accounts payable experience.
• Strong proficiency in Microsoft Excel.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Ability to work independently while managing multiple deadlines.
• Demonstrated attention to detail and commitment to accuracy.
• Proven record of reliability, professionalism, and consistent attendance.

• Some college coursework or Associate degree in Accounting, Business, or related field.
• Experience with Sage or other accounting software systems.
• Healthcare industry experience preferred.

The ideal candidate will demonstrate:

• A strong work ethic and commitment to producing high-quality work.
• Dependability and consistent attendance.
• Accountability and personal ownership of responsibilities.
• Positive attitude and professionalism when interacting with vendors, patients, and coworkers.
• Ability to prioritize work effectively and meet deadlines.
• Strong problem-solving and critical-thinking skills.
• Commitment to teamwork, collaboration, and continuous improvement.