Site Procurement & Materials Coordinator

Job Description

Procurement & Materials Coordinator 

Company Description
WB Melback Corporation is a wholly Canadian owned company with headquarters based in Haileybury, Ontario with job sites all over the country. WB Melback Corporation provides Mechanical Maintenance and Industrial Construction Services to Forestry and Mining sectors across Canada.

We are seeking a versatile and highly organized Procurement & Materials Coordinator to support procurement, warehousing, equipment rentals, and on-site logistics at the Georgia Pacific Green End Project.

This position plays a critical role in ensuring materials, tools, equipment, and rentals flow efficiently to support construction activities. Working closely with superintendents, site managers and all personnel.  The Procurement & Materials Coordinator manages purchasing and receiving, laydown management, tool crib oversight, and equipment/fleet coordination.

This is a field-based role on a 14/7 rotation and requires strong communication, adaptability, and hands-on involvement with daily site operations.

Key Responsibilities

Procurement & Purchasing

• Responsibilities of accurately sourcing, locating and procuring the goods and services that are required by our construction teams.
• Acquire goods and services on a best case of cost, quality, and schedule impact.

• Maintain vendor databases and required vendor documentation required
• Identify and evaluate local suppliers to reduce shipping costs and enhance responsiveness.

Warehouse & Material Management

• Oversee all material receiving and documentation in accordance with company procedures.
• Act as primary point of contact for all deliveries associated with the project scope.
• Manage on-site and off-site laydown areas, ensuring proper organization, preservation, and inventory accuracy.
• Coordinate material movement to workface teams and maintain real-time material status updates.
• Collect and reconcile packing slips, delivery tickets, and receiving records daily.

Equipment & Rental Management

• Manage all site equipment including company-owned and third-party rentals.
• Coordinate equipment delivery, returns, maintenance, inspections, and certifications.
• Serve as site liaison with rental vendors to ensure availability, compliance, and proper service.
• Track and report equipment utilization, downtime, and scheduling needs.
• Oversee company fleet vehicles, including service coordination through licensed providers.

Tool Crib & Inventory Oversight

• Manage Tool Crib operations including issuance, return, inventory control, repairs, and recertification.
• Ensure compliance with tool tracking procedures and maintain accurate records.
• Support construction teams by ensuring timely availability of tools and consumables.

Site Logistics & Operations Support

• Coordinate the flow of goods from receiving through inspection, storage, and dispatch to construction areas.
• Ensure all storage and preservation requirements per vendor instructions are met and documented.
• Provide the project team with regular updates on material, tool, and equipment status.
• Support filing, data entry, and documentation control for procurement and logistics processes.
• Other duties as assigned.

Supervisory Responsibilities

• Warehouse & Material Management personnel
• Tool Crib personnel
• Additional logistics or support staff as required

Requirements

• Experience as a Buyer, Warehouse Coordinator, Logistics Lead, or similar role.
• Strong knowledge of purchasing processes, material handling, and equipment rental operations.
• Previous experience in mining, industrial, or heavy construction environments preferred.
• Proficiency in Microsoft Office and basic spreadsheet/databases for tracking.
• Excellent communication and people interaction skills.
• Valid driver’s license (for local supplier pickups).
• Able to work a 14/7 rotation with 10.5-hour shifts.
• Strong organizational skills, attention to detail, and ability to multi-task in a fast-paced site environment.
• Commitment to safety procedures, PPE requirements, and working within a busy industrial setting.

Rotation: 14 Days In / 7 Days Out
Shifts: 10.5 Hours Shifts (10 hours paid with 30 min unpaid meal break)
Location: Englehart, ON 
Flights, Meal Allowance & Accommodations Provided 

Compensation:
$45-$90 hourly (Determined by Experience & Credentials)

*DSP CONTRACT ALSO CONSIDERED

How to Apply:
Submit resumes at: www.wbmelback.bamboohr.com/careers

While we thank all applicants for their interest, only those selected for an interview will be contacted.

WB Melback Corporation – Built Across North America, Rooted at Home.

WB Melback Corporation is committed to an inclusive, barrier-free environment. Accommodation will be provided in all steps of the hiring process. Please advise the Human Resources Department if you require any accommodations to ensure that you can participate fully and equally during the recruitment and selection process.