Project and Budget Manager

Position Title: Project and Budget Manager  

Position Type: Full-time, Term 

Level: 7

Salary: $73,400 to $81,650 annually 

Term: Early June 2026 to February 2027 (TBC) – Leave Cover

Programs: Finance and Operations and Key Biodiversity Areas

Location: Hybrid at WCS Canada Head office located at 344 Bloor St W Suite 204, Toronto, ON M5S 3A7  

Date Written/Revised: 6 May, 2026 

Reports To: Gillian Woolmer, Director of Finance and Operations 

Supervises (Direct supervision only): None 

Closing date: 22 May 2026

 

Position Summary

WCS Canada is seeking a skilled and versatile budget manager to i) support the implementation of Sage Intacct Planning (SIP) as the organization's budgeting platform, ii) develop tools and processes to support effective budget management and iii) provide financial, budget and general program management support to WCS Canada’s Key Biodiversity Areas (KBA) Program, a conservation program of WCS Canada.

This position will provide temporary leave coverage at a pivotal moment in transforming the organization’s financial systems. WCS Canada is at the tail end of migrating to Sage Intacct as a financial management platform and in the early stages of implementing Sage Intacct Planning (SIP) as its budget management platform, working with a third-party implementing partner.

The individual in this role is expected to be highly motivated and proactive in identifying issues and developing solutions. They will bring demonstrated experience working with Sage Intacct and Sage Intacct Planning, and providing systems support and training with these systems. The position requires sound judgment, tact, and the ability to anticipate challenges and recommend practical, effective solutions.

 

Position Objectives

 

• Successfully plan, manage, and deliver technology transformation projects that improve organizational systems and processes.
• Identify gaps in existing financial and budgeting systems and provide analytical recommendations for improvements.

• Support smooth implementation of new tools and systems through effective change management, training, and user support.

• Provide financial and budget management for the Key Biodiversity Areas (KBA) Program.
• Serve as the primary point of contact between the KBA program, assigned initiatives and the central management, finance, Advancement, and communications teams within the WCS Canada head office.

Principal Responsibilities

 

Technology Transformation and Process Improvement

• Provide technical and project management support for the implementation of Sage Intacct Planning.
• Coordinate with internal teams and external vendors to ensure that solutions are integrated and effective.
• Serve as a subject matter expert for implemented systems and contribute to the development of organizational best practices.
• Prepare training materials and deliver training sessions for internal end users.
• Lead change management activities that support user adoption and limit operational disruption.
• Monitor post‑implementation outcomes and support ongoing optimization efforts.

Key Biodiversity Areas Program

• Manage and maintain the annual operating budget and forecasts to the KBA program.
• Oversee project spending to ensure compliance with grant requirements, including accurate allocation of payroll and program expenses.
• Prepare and submit monthly expense reports with complete and compliant supporting documentation.
• Produce financial reports as required, including analytical insights that support decision-making
  
• Track and administer deadlines related to proposals and grant reporting.
• Provide procurement and purchasing support for project activities as needed.
• Assist with the preparation, execution, and renewal of service and consulting contracts.
• Maintain shared program files and data, ensuring proper storage and security.
• Provide support for program logistics and travel arrangements for meetings, workshops, and events, as needed.
• Provide additional program support as required.
  

 

Organization-wide

• Support WCS Canada’s goal of transforming WCS Canada’s conservation practice through reconciliation with Indigenous Peoples.
• Contribute to creating a diverse, equitable and inclusive workplace that promotes engagement and belonging.

 

Required Qualifications/Skills/Experience

• 5+ years of experience in a comparable position.
• Experience with financial management, including:
  • Budget preparation and tracking
  • Preparation of expense reports, invoice payments, financial reports, using various software programs.
  • Tracking advance balances and assisting with the approval and submission of advance and reimbursement requests.
• Proven experience with Sage Intacct and Sage Intacct Planning.
• Experience with effectively communicating complex financial information.
• Experience managing legal documents, including contracts with service providers and funder agreements.
• Intermediate level of experience with MS 365, specifically OneDrive, SharePoint, Word and PowerPoint.
• Advanced MS Excel skills, including use of advanced formulas, data summaries, Power Query, etc.
• Comfortable in a digital environment and adaptable to learning new applications and systems.
• Strong problem-solving skills, detail-oriented, and resourceful.
• Outstanding attention to detail and organizational skills.
• Strong verbal and written communication skills.
• Demonstrated critical thinking skills.
• Strong time management skills and adaptability when facing competing priorities.
• Ability to effectively prioritize and manage a high volume of diverse projects with hard deadlines.
• Passionate about our mission to save wildlife and wild places in Canada.

 

Other Desirable Qualifications/Skills/Experience

• Experience working in the not-for-profit or charitable sector.
• Experience with ExpensePoint, SnipeIT Asset Management, or ContractSafe software.

 

How to apply 

Please submit your resume with a cover letter explaining your interest in this position and relevant skills and experience. 

 

For questions regarding the position, please contact Gillian Woolmer at gwoolmer@wcs.org 

For questions regarding the application process, please contact Okechukwu Ezibe at oezibe@wcs.org 

 

Application closing date: TBD

 

WCS Canada does not use AI to screen, assess or select applicants. 

 

Accessibility and inclusivity 

WCS Canada is committed to creating an inclusive and accessible work environment. We are dedicated to providing accommodations throughout the hiring process, in accordance with applicable accessibility and human rights legislation. 

 

If you require accommodations at any stage of the recruitment or selection process, please contact us via email at wcscanadacomms@wcs.org or by phone at 437-770-2776. We will work with you to meet your needs in a timely and respectful manner. 

 

We recognize that strong candidates may hesitate to apply if they do not meet every listed qualification. If you are enthusiastic about this opportunity and believe you have relevant experience and skills, we encourage you to apply. 

 

About WCS Canada 

WCS Canada (www.wcscanada.org) was established as a Canadian conservation organization in July 2004. We are committed to championing accessibility, diversity, and equal opportunity. Our mission is to save wildlife and wild places by improving our understanding of and seeking solutions to critical problems that threaten key species and large wild ecosystems throughout Canada. We implement and support comprehensive field studies that gather information on wildlife needs and then seek to resolve key conservation problems by working with a broad array of actors. WCS Canada has a track record of our science being recognized as relevant, credible and legitimate by researchers, NGOs and agencies. WCS Canada is independently registered and managed, while retaining a strong collaborative working relationship with sister Wildlife Conservation Society (WCS) programs in more than 60 countries. 

Diversity and inclusion are core WCS Canada values. We value the diversity of the people we employ and work with and we strive to provide an inclusive and equitable workplace in which we recognize the unique characteristics, skills and experiences of all employees. We are committed to engaging our employees in our diversity, equity and inclusion work and together we aim to create a workplace where all staff feel they belong and can grow. 

WCS Canada’s programs occur on the homelands of Indigenous Peoples whose relationships various governments are described in historic Treaties, modern land claim agreements, and negotiations around unceded lands. We recognize and support Indigenous Peoples in Indigenous-led conservation initiatives as well as the international ecological and social commitments and responsibilities to Indigenous Peoples that Canada has signed, including the Convention on Biological Diversity, the United Nations Framework Convention on Climate Change, the Convention on the Trade in Endangered Species, the United Nations Declaration on the Rights of Indigenous Peoples, and the recommendations of the Truth and Reconciliation Commission. Our commitment to collaboration with Indigenous Peoples ranges from provision of scientific advice to co-creation of research and conservation priorities. We respect Indigenous knowledge systems and include Indigenous ways of knowing in research and conservation programs. We engage in land use planning and impact assessment processes that affect Indigenous Peoples, seeking ways to advance conservation as well as opportunities to sustain the livelihoods and cultures of Indigenous communities. We seek to motivate positive conservation outcomes by supporting effective governance and decision-making processes by Indigenous communities, particularly by supporting Indigenous and Community Conserved Areas.   

 

WCS Canada is committed to contributing to the field of conservation science and the professional development of its employees. Employees are encouraged to participate in professional societies and present their research at conferences and meetings, as well as participate in relevant workshops and training opportunities. Employees are likewise encouraged to mentor graduate students, participate in relevant graduate student committees, and pursue adjunct status with universities as appropriate.