Bid Coordinator

Profile

This is an exciting opportunity for a proactive and creative bid professional who enjoys bringing together information, shaping engaging content, and ensuring every submission reflects the innovation, expertise, and collaborative spirit that define the practice. The successful candidate will play a key role in helping us win work by telling the Whitby Wood story. Who we are, what we do, and why it matters.

Working closely with colleagues across the practice and the wider marketing team, you will coordinate and contribute to high-quality bids, presentations, and business development activities. From supporting strategic pursuits and developing persuasive narratives to creating visually engaging submission materials, you will help communicate the expertise, innovation, and collaborative approach that set Whitby Wood apart.

This is a hands on role for someone who enjoys combining strategic thinking, content creation, and visual communication. It will suit a bid professional who is curious about engineering, design, and the built environment, and who is motivated by the opportunity to shape winning submissions that support the continued growth and success of the practice.

Role and responsibilities

Coordinate and deliver high quality bids, proposals, and tender submissions across a diverse range of locations and sectors.

Coordinate with internal teams and external partners to gather information, develop content and maintain up‑to‑date marketing collateral, CVs and image libraries to produce compelling new documents, presentations, and pitch materials.

Support business development initiatives, research on opportunities, client engagement activities, talks and conferences from planning through to follow up.

Support project and brand storytelling, including case studies and award submissions. Editing and refining content to ensure clarity, consistency in tone of voice and visual identity, and impact.

Assist senior leadership with the delivery of the BD and communications strategy, ensuring efficient organisation, deadline management and high‑quality outputs across all BD, marketing and engagement initiatives.

Criteria

• Excellent communication, presentation and storytelling skills
• Excellent written English and strong editing skills
• Strong InDesign skills and a keen eye for visual communication and layout design
• Ability to communicate complex or technical information clearly
• Strong attention to detail and the ability to manage multiple deadlines
• Confidence working with multiple stakeholders
• Pragmatic, organised, and calm under pressure

• Understanding of branding and tone of voice
• Genuine interest in sustainability and the built environment