Procurement Specialist 2 (Sourcing and Purchasing)

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Procurement SpecialistProcurement & Purchasing

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Overview

Woodard & Curran is a national engineering, science, and operations firm with a simple vision for clean water, a safe environment, healthy communities, and happy people. As an employee-owned company,

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Procurement SpecialistProcurement & Purchasing

Woodard & Curran is a national engineering, science, and operations firm with a simple vision for clean water, a safe environment, healthy communities, and happy people. As an employee-owned company, we strive to cultivate teams that encourage collaboration in an inclusive culture. We seek talented individuals from all backgrounds to help us address a broad range of water and environmental issues. We prioritize our people, offering opportunities for professional growth, ownership, and flexibility. This commitment enables us to make a meaningful impact on our clients, communities, and the planet.

This candidate will perform tasks involved in the formation and administration of complex purchase orders, subcontracts, consulting agreements, and related invoices through coordination with internal project teams, corporate departments, and suppliers to ensure compliance with company policies, procedures, and regulatory standard. Provides advanced support to facilitate the completion of Corporate Services requirements, such as vendor qualification and set-up, vendor insurance review, and vendor contract review. Conducts investigations and inquiries into complex problems, gaps, and opportunities, and coordinates across several functions, as necessary. This position requires a strong remote work etiquette ,high level of accuracy, attention to detail, the ability to multitask, prioritize workload, and collaborate effectively across departments, functions, and titles while working independently and under strict deadlines.

Coordinate with internal project teams, corporate departments, and suppliers to ensure compliance with company policies, procedures, and regulatory standards.

Originate complex Purchase Order Requests and process Change Orders structured and coded in alignment with contract terms and Project Manager’s direction.

Track order status, expediting as needed. May receive product ordered–confirming that product is accurate and in acceptable condition. Advise requisitioners that product has been received.

Back up for pre-qualification team: Confirm subcontractor qualification has been completed and is up to date. Obtain information to submit for vendor qualification or requalification and vendor profile set-up.

Review and track contract, subcontractor insurance and vendor invoices to verify accuracy and compliance with contract policies and to assist with ensuring charges are accurate and payment is made.

Ensure accurate invoice coding in Concur before sending to Project Manager for approval.

Return goods to vendors as needed; track returns to ensure proper credit is issued and applied correctly.

Assist with establishing and maintaining a documentation repository to house incoming request documentation for future reference, as needed.

Work closely with project teams to ensure project material needs are met.

Work with AP to rectify complex vendor payable problems and tax issues.

Responsible for understanding project goals, financial budgets, scheduling deadlines, and fundamental industry terminology and tracking contractual terms/conditions.

Perform advanced reporting and purchase order maintenance as needed, such as closing POs for projects that have become dormant, fully billed POs, and POs that have not been billed in full but for which work has been completed.

Identify purchasing process improvement opportunities.

Establish and maintain strong vendor relationships, serve as point of contact for questions or concerns related to the Procurement process and Corporate Services requirements.

Assist with the implementation of process improvement and standardization efforts.

Assist with contract management and negotiations, make recommendations on proposed business terms, and provide suggestions for alternative solutions to less favorable conditions.

Assist with supplier performance assessment, develop solid working relationships with vendors, and make recommendations to terminate engagement with poorly performing vendors.

Assist with the development of an active process for determining purchasing needs based on quarterly and annual numbers.

Assist with the development and maintenance of procurement process resources for project teams (including reference documents, training materials, and tools).

Assist with the development and maintenance of purchasing guidelines.

Assist with the RFQ/RFP process.

Bachelor’s degree plus three years of related experience or 7 years of related experience preferably in an engineering, procurement, and construction environment.

Excellent written and verbal communications skills.

Experience in purchasing or subcontracts, including bid, evaluate, award cycle, execution of agreements ,execution of changes, price and schedule negotiations, and commercial strategy.

Excellent organizational skills and attention to detail.

Ability to prioritize and multi-task.

Capable of adapting to change as the priorities related to this position often change.

Ability to work both independently and in a team environment.

Proactive and self-motivated.

Ability to identify issues, evaluate, present the problem, and make decisions.

Knowledge of business administration procedures, software, techniques, and business ethics.