Expense Report Reviewer

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work®, Woolpert embraces progress and innovation to create limitless opportunities for career growth.

• →Review employee expense reports submitted through the ERP or expense management system to ensure accuracy and completeness.
• →Verify that all expenses comply with company travel, entertainment, and expense reimbursement policies.
• →Ensure required supporting documentation (receipts, invoices, and approvals) is attached and meets policy requirements.
• →Validate expense coding to the correct cost centers, departments, projects, and spend categories.
• →Monitor approval workflows to ensure expense reports are reviewed and approved within established timelines.
• →Identify, flag, and escalate non‑compliant, duplicate, or questionable expenses as needed.
• →Communicate with employees and internal stakeholders to resolve discrepancies, missing documentation, or policy‑related questions.
• →Maintain accurate documentation and audit trails for all reviewed expense transactions.
• →Support month‑end and quarter‑end close activities related to expense reporting, as required.
• →Adhere to internal controls, compliance standards, and confidentiality requirements at all times.

• →3–5 years of experience in expense processing, accounts payable, or financial operations (preferred).
• →Familiarity with expense management or ERP systems such as Concur, Coupa, Microsoft Dynamics 365, SAP, Oracle, Workday, or similar platforms.
• →Diploma or Bachelor’s Degree in Finance, Accounting, Business Administration, or a related field preferred.
• →Relevant certifications in bookkeeping, accounts payable, or financial systems will be advantageous.
• →Strong understanding of expense reimbursement and travel & entertainment (T&E) policies.
• →High attention to detail with strong organizational and time‑management skills.
• →Ability to follow established procedures and apply policies consistently and fairly.
• →Good written and verbal communication skills in English.
• →Ability to manage multiple tasks and meet processing deadlines in a fast‑paced environment.
• →Basic proficiency in Microsoft Excel and other office productivity tools.

Woolpert is looking for supportive, goal-oriented, and career-minded individuals who are, or are looking to become, industry leaders in their fields. We blend design excellence with innovative technology and geospatial applications to deliver exceptional value to our clients. When you join us, you'll join a team of experts who are passionate about their work and dedicated to building the next generation of industry leaders. Woolpert embraces progress and innovation, creating limitless opportunities for your career growth.

Woolpert is an equal-opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.  You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement.

Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting askhr@woolpert.com.

If you need to reschedule or cancel your interview, please reach out to your recruiter by contacting recruiting@woolpert.com. 

To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via email, the internet, or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.