Employee Experience Specialist

At Workwize, we’re helping IT teams to easily equip their remote and global teams with all necessary IT equipment. Our automated SaaS platform simplifies hardware deployment, management, and retrieval with fast, reliable deliveries in 100+ countries.

With 50.000 users and 120.000 devices under management, we’re solving hybrid work challenges like laptop deliveries, returns and equipment tracking, allowing IT teams to focus less on manual hassles and more on strategic initiatives.

Join our team to help shape the future of global collaboration. At Workwize, your work will make a real impact in building smarter, more connected workplaces worldwide.

LinkedIn has also recognized Workwize as one of the Top 10 Startups for 2025 in the Netherlands!

The office as a destination heading:

• Own the Amsterdam office day-to-day: cleanliness, supplies, atmosphere, meeting rooms, and the WeWork relationship.
• Build programming that gives people reasons to be in: weekly lunches, demo days, Friday socials, themed weeks.
• Bring Workwize identity into the space: branding, signage, swag stations, the small details that make it feel like ours.
• Track office attendance and gather feedback to understand what's working and what isn't.

Events and off-sites:

• Own events end-to-end: planning, vendors, logistics, budget, attendee comms, wrap-up.
• Run a rolling calendar of All Hands, monthly socials, team moments, onboarding lunches, and the annual offsite.
• Brief every event with intent: what we want people to feel, remember, and take away. Then execute against it.
• Review every event after the fact: what landed, what didn't, what changes next time.

Internal comms:

• Own the distribution and formatting of internal communications across Slack, email, and Notion: company updates, event announcements, All Hands follow-ups, onboarding comms.
• Maintain the comms calendar and flag upcoming moments to the People team in advance.
• Maintain templates and formatting standards that feel like Workwize. 

Budget, data, and vendor management:

• Own the EX budget across office, events, swag, and cultural initiatives.
• Maintain a simple EX dashboard: spend vs. budget, attendance, event feedback, swag stock.
• Manage external suppliers: WeWork, catering, venues, swag vendors, cleaning.
• Run annual vendor reviews; keep contracts and pricing documented.

• 3-4+ years of experience in Office Management, People Ops, Event Coordination, EA, or Hospitality, ideally in a scale-up.
• Track record of owning a budget end-to-end (planned, tracked, reported), not just spending against one someone else managed.
• Track record of running real events for 50+ people fully owned, not assisted.
• Experience managing external vendors directly: catering, venues, suppliers, facilities.
• Experience working in a fast-paced environment where priorities shift weekly.
• HBO-level working and thinking. Relevant degree (Hospitality, Events, Business, Communications, HR) is a plus, not required.
• Fluent English. Dutch strongly preferred for office and vendor management.
• Slack as a primary working tool, not just messaging.
• Notion or similar (Confluence, Coda). If not Notion specifically, fast learner.
• Google Workspace or Microsoft 365 to a strong working level.
• Excel or Google Sheets at working level: filters, formulas, basic pivots, budget tracking.
• Comfortable building and maintaining a simple dashboard for spend, attendance, and event feedback.
• Familiarity with an HRIS (HiBob, Personio, BambooHR) is a plus.
• Basic design tools (Canva, Figma at entry level) for event materials and comms formatting is a plus

• Strong project manager who runs multiple workstreams without dropping balls.
• Detail-oriented, organised, and proactive on communication and status updates.
• Comfortable pushing back on vendors when service is poor. Holds suppliers accountable without escalation.
• Thinks about identity and atmosphere in concrete, operational terms (vendors, formats, rituals, programming), not in abstractions.
• Pragmatic: ships, iterates, improves. Does not over-engineer simple problems.
• Direct, clear communication with cross-functional partners.
• Energy comes from running things well and seeing the result land with people.
• Ownership mentality: treats the office, events, and the EX experience as theirs to make better every week.

• You are looking for a pure culture or strategic People role with execution handled by someone else.
• You see administrative work, budget tracking, and vendor chasing as beneath you.
• You need detailed instructions before you can move. Here, you will often need to figure out the right approach and then go execute it.
• You are looking to use this as a stepping stone into HRBP or strategic People work within a year.

Our Team  

Becoming part of Workwize means making an impact. We make sure that we will contribute to the change in the way of working. For us it is also important that we make an impact on our employees, that they feel challenged and ease. We consist of a rapid growing and ambitious team with all different backgrounds. Entrepreneurs, Operational specialists, Developers, Sales gurus you can find them all at Workwize and are always on the look-out for the next original ideas to reach more consumers and create the best value for our customers.  

We are looking forward to meeting you and discover if there is a match with the Workwize team! 

*Please note that this role is not open for Remote working.