Purchase Ledger - Accounts Payable Specialist

United States·StamfordFull-timemid

Finance & AccountingAccounts Payable Specialist

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Quick Summary

Key Responsibilities

Supplier Records Set up new supplier accounts in Sage with quality approval. Maintain and update supplier records, including payment terms and bank details.

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Finance & AccountingAccounts Payable Specialist

At Zeeco, our culture is built on integrity, innovation, collaboration, and continuous improvement. We believe in empowering our people to take ownership, work together across departments, and deliver excellence every day. Joining Zeeco means becoming part of a supportive environment where accuracy, accountability, and teamwork are at the heart of everything we do.

We are seeking a detail-oriented Purchase Ledger Clerk to join our accounting team. This role is central to ensuring smooth accounts payable operations, working closely with buyers, manufacturing, and other departments. You’ll be responsible for processing purchase orders and invoices through the correct approval workflow, supporting daily finance tasks, and maintaining strong cost-control practices.

Responsibilities

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Set up new supplier accounts in Sage with quality approval.
Maintain and update supplier records, including payment terms and bank details.
Perform regular supplier statement reconciliations.

Review purchase orders for correct coding.
Verify invoices against purchase orders for accuracy.
Resolve invoice queries with procurement, project managers, and suppliers.
Process invoices with correct approvals and archive annually.

Provide supplier payment forecasts for cashflow management.
Prepare weekly payment runs and input transactions for approval.
Process ad hoc and same-day payments.
Allocate direct debit and standing order payments.
Maintain a clean payables ledger, resolving discrepancies and requesting refunds.

Meet month-end cut-off deadlines.
Identify invoices requiring prepayments or accruals.
Support month-end reporting and annual audits.
Provide cover for the accounts team when needed.
Experience in a similar accounts payable role essential.
Strong IT skills, especially Microsoft Excel.
Experience using Sage 200.
Knowledge of VAT rules and international payment processing.
Excellent communication skills across all levels.
Confident, assertive, and able to work independently.
Strong organisational and time-management skills.
High accuracy, attention to detail, and problem-solving ability.
Flexible and adaptable to unexpected issues.
Team player committed to continuous improvement.

What We Offer

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At Zeeco we value our employees and are committed to offering a comprehensive benefits package to support your well-being and professional growth, see below some of the great things we offer:

✓BUPA, Medicash, Employee Assistance Program to support your wellbeing.

✓12% Employer contribution to company pension scheme to help you plan confidently for the future.

✓27 days holiday (plus bank holidays)so you can recharge and maintain a healthy work–life balance.

✓Life insurance for added peace of mind.

✓Professional growth opportunities, including training, development, and the chance to work alongside world class engineering teams.

✓A supportive, safety driven culture where your expertise is valued and your voice matters.

✓Regular social events to have fun, and enjoy team camaraderie and to promote and protect our culture.