Job Title: Executive Operations Assistant (Excel)

Type: Full-Time, Remote

Working Hours: Mondays – Fridays, 9:00 AM – 5:00 PM EST

Compensation: $1,800 – $2,500

About the Company:

Our company is a global leader providing offset and flexographic printers with high-quality pressroom chemical solutions. With over 120 distributor locations worldwide, we offer a full line of pressroom chemistry backed by outstanding service and expertise.

Job Summary:

We are actively seeking an experienced and detail-oriented Executive Assistant to join our team. The ideal candidate will have exceptional organizational skills and experience supporting executives, with a focus on administrative, financial, and team coordination tasks.

In this pivotal role, you will assist our CEO, with daily activities and play a key part in managing financial records, supporting CRM and ERP systems, and helping drive the company’s success. If you are detail-oriented and enjoy working in a dynamic environment, we invite you to join us.

Job Responsibilities:

Executive Support:

• Manage the travel and calendar of the CEO, coordinating arrangements for approximately one trip per month.

• Handle expense reports using Concur or similar systems, matching receipts and credit card charges for monthly submissions.

• Provide light email inbox management, once the working relationship is well-established.

Financial Preparation:

• Maintain a daily dashboard comparing sales and order activity based on daily data dumps.

• Support the preparation of monthly financial reports by maintaining records and summarizing data for accounting entries, such as commission and bonus accruals, revenue recognition tables, and capitalized expenses.

Team Support:

• Provide CRM support on a monthly rotation basis, ensuring accurate data management:

  • Week 1: Contacts

  • Week 2: Customers

  • Week 3: Opportunities

  • Week 4: Activities

• Assist with updating records in the financial software (e.g., customer contact information, product numbering systems) on an ad-hoc basis, once the working relationship is well-established.

Qualifications:

• 3-5 years of Executive Assistant experience.

• Proficiency in Microsoft Office Suite, especially Excel, and familiarity with financial software.

• Excellent communication and interpersonal skills.

• Exceptional attention to detail and ability to manage time effectively.

• Experience with CRM and ERP systems.

• Strong organizational skills and the ability to handle confidential information with discretion.

• Ability to work independently, manage multiple tasks, and thrive in a fast-paced environment.

• Willingness to learn new skills and adapt to changing needs.