JOB DESCRIPTION 

Remote File Clerk -Remote Work Full Time / Part-Time Position

File Clerk duties and responsibilities

File Clerks perform many organizational tasks to ensure the professionals they support have the most accurate and up-to-date documentation they need when they need it. Their duties and responsibilities often include:

• Copy this section
• Developing and maintaining databases
• Labeling and updating paper files
• Putting files, digital or paper, into their proper locations
• Gathering and organizing files and documents for coworkers’ use, such as for reports
• Maintaining supply inventories
• Troubleshooting computers, printers, fax machines, scanners, shredders and other office equipment
• Calling for maintenance and repairs of various office equipment as needed
• Answering phone calls and emails regarding documentation organization
• Photocopying and sending faxes
• Sorting, delivering, picking up and sending mail

File Clerk skills and qualifications

File Clerks use a variety of soft skills to provide the most comprehensive administrative and organizational support they can, including::

• Effective verbal and written communication skills
• Good active listening skills
• Proficiency with computers, software and databases
• High typing speed and accuracy
• Great time management, prioritization and multitasking abilities
• Problem-solving and decision-making abilities
• Very keen attention to detail
• Discipline and focus

An effective File Clerk must be organized, as they should come up with a system that keeps all files properly stored and easy to locate in the future. Some File Clerks are often responsible with retrieving, filing or storing several documents at once, so they should have great task management skills to prioritize completion of filing or distributing certain documents and files. Great candidates are detail-oriented to help them make sure they’re giving or retrieving the correct file to or from the right person.