How to Write a Thank You Email After an Interview [2024 Examples & Templates]

March 11, 2024 0 Comments

Does sending a thank-you note after an interview make any difference? Yes, experts say it does!

You can easily stand out with a thank you note, and make a good impression on hiring managers. This simple activity can be a great way to showcase your interest and excitement about the job.

Ready to write one? But trying to understand why, when, and how to write an impactful Thank email post-interview. We have got you covered!

Here are expert tips for writing the perfect interview thank you email and the latest sample templates to get started.

Why Should You Send a Thank-You Note After a Job Interview?

The benefits of a thank you note go beyond being just a nice gesture. It is an opportunity to demonstrate:

  • Your professional and soft skills,
  • Build a positive connection,
  • Interest in the job, and 
  • Appreciation for their time. 

In a study by recruiting firm Robert Half, 80% of HR managers said that thank-you emails help them in reviewing candidates. [1]

According to Michael Steinitz, executive director for Accountemps. “Acknowledging a hiring manager for the time he or she has given you demonstrates your enthusiasm, professionalism, and attention to detail. With so few job seekers writing thank-you notes, a well-crafted message can help you stand out from other candidates.” [1]

When Is The Right Time To Follow Up?

After the interview is over, it’s your time to quickly note down the important points discussed in the interview when it is still fresh in your memory. So that you can personalize your thank you mail later. 

The ideal time to send a thank you email is within 24 hours of the interview. The more you wait, the more irrelevant it becomes. 

How to make it quicker? 

You can always save a basic draft or template in advance to make the process faster.

What Should Be The Appropriate Length Of A Thank You Email?

The most preferable length of a thank you mail is about two paragraphs, around 80-150 words. Make it short and precise.

Structure Of Thank-You Email

The standard structure of a post-interview thank you mail includes 

The Subject Line

The tone of your subject line highly depends upon whom you are writing, what your job role would be, and the company culture. The formal tone is more acceptable for senior positions and big businesses. An enthusiastic and warm tone should be preferred for startups or small businesses.  

Here we have listed some general subject lines you can use to thank the interviewer:

Formal Style:

  1. “Thank You for the Interview Opportunity”
  2. “Appreciation for the Interview Opportunity”
  3. “Expressing Gratitude for the Interview”
  4. “Follow-Up: Appreciation for the Interview”
  5. “Thank You – Grateful for the Opportunity”

Friendly and Upbeat Style:

  1. “Thank you for taking the time to meet me!”
  2. “Grateful for Our Interview – Excited Follow-Up”
  3. “Sending Warm Thanks for the Interview!”
  4. “Heartfelt Thanks for the Interview Experience”
  5. “Expressing Joy and Gratitude for the Interview”

Expert tip:

Try to choose your subject line based on the overall diction of your email, your personality, and the job role.

The Greeting

Using a personalized salutation is highly advisable so that your email doesn’t feel copy pasted.

Most of the time we already know the interviewer’s name either from their introduction in the interview or job posting, use it directly with Good morning/afternoon/evening, Dear, or Hello.

Like Hello Mrs. Ana, Good Afternoon Robin, Dear John.

In case you are not aware of the full name or any name, look for them on the company website or social media, especially LinkedIn.

Expert tip:

Again, try to choose your greetings based on the overall diction of your email, level of formality, and relationship with the interviewer.

The Body

This is the last step to make a mark, your final pitch!

Give a quick introduction, remind them why you are a good fit for the job, and put your viewpoint or simply mention something discussed in the interview to freshen their memory about you.

Expert tip:

Don’t make it too long or dense. Express your gratitude and enthusiasm with simple words.

The Regards

Give your sign-offs with general regards like Sincerely, Best regards, Best wishes, or Warm regards.

BestYoursCordially
Best regards:
Kind regards
Warm regards
Sincerely

Best wishes:
Warm wishes
Sending my best
With best wishes
Yours truly:
Yours sincerely
Yours faithfully
Yours respectfully

Warmly: Warmly yours
With warm regards
Warm regards and appreciation
Best:
All the best
Best regards always
My very best

Take care:
Take care and talk soon
Take good care
Until next time

Do’s And Don’ts Of Thank-You Email

In an attempt to showcase your gratitude with a thank you note after an interview, do not blow off your chances by doing too much or too little.

Do’s Of Thank-you Email:

  • Say a clear thank you.
  • Keep it short and to the point.
  • Personalize your email.
  • Try to add something relevant to the interview discussion.
  • Try to make it more of a thank-you note than an email.

Don’ts Of Thank-you Email:

  • Do not beat around the bush, and end the email without actually saying a thank you.
  • No flattery.
  • No emojis and slang.
  • No typos. They look highly unprofessional.
  • Don’t sound too desperate for the job.

Sample Thank-You Email Templates

Here are some sample email templates you can directly use for your next thank you letter.

Formal Follow-Up Email After an Interview:

Subject: Thank You for the Interview Opportunity

Dear [Interviewer's Name],

I wanted to express my sincere gratitude for the opportunity to interview for the [Job Title] position. It was a pleasure discussing my qualifications and learning more about the [Company Name] team. I am enthusiastic about the possibility of contributing to your organization and am eager to further discuss my candidacy.

Thank you for your time and consideration. Looking forward to hearing from you soon.

Best regards,

[Your Full Name]

---

Informal Thank-You:

Subject: Thanks for the Great Interview!

Hi [Interviewer's Name],

I wanted to drop you a quick note to say thank you for taking the time to interview. I enjoyed our conversation and learning more about the exciting work happening at [Company Name]. I'm even more enthusiastic about the [Job Title] position after our discussion. Looking forward to the possibility of working together.

Thanks again,

[Your First Name]

---

Short and Sweet:

Subject: Appreciation for the Interview

Dear [Interviewer's Name],

Thank you so much for taking the time to interview for the [Job Title] role. It was a pleasure discussing my qualifications with you. I look forward to discussing this opportunity further.

Best regards,

[Your Full Name]

---

Detailed Follow-Up Email:

Subject: Following Up and Expressing Thanks

Dear [Interviewer's Name],

I wanted to extend my sincere thanks for the insightful interview we had regarding the [Job Title]  position. Our discussion further solidified my interest in joining [Company Name]. I'm confident that my skills in [mention a specific skill] align well with the needs of your team.

I appreciate your time and consideration. Looking forward to the possibility of contributing to your organization.

Best regards,

[Your Full Name]

---

Post-Panel Interview Email:

Subject: Gratitude for the Panel Interview

Dear [Interviewer's Name],

I wanted to express my gratitude to the panel for taking the time to talk with me about the [Job Title] position. It was enlightening to discuss the role and learn more about the collaborative environment at [Company Name]. I am excited about the prospect of contributing to your team and am available for any additional discussions if needed.

Thank you for considering my application. Please let me know the further procedure.

Sincerely,

[Your Full Name]

---

Post-Remote Interview Email:

Subject: Thanks for the Virtual Interview

Dear [Interviewer's Name],

I appreciate the opportunity to interview virtually for the [Job Title] position. Although we couldn't meet in person, the conversation was valuable, and I'm enthusiastic about the chance to contribute to [Company Name]. Please feel free to reach out if there are any additional details needed.

Thank you for your time and consideration.

Best regards,

[Your Full Name]

---

After Phone Interview Email:

Subject: Gratitude for Phone Interview

Dear [Interviewer's Name],

I appreciate the opportunity to discuss the [Job Title] role during our recent phone interview.

Our conversation deepened my interest in joining [Company Name]. I am enthusiastic about contributing my skills and expertise to your team.

Thank you for considering my application. I look forward to the next steps in the hiring process.

Best regards,

[Your Full Name]

---

FAQs 

How formal should my thank you email be?

The level of formality depends on the tone of the interview and the company culture. It’s generally advisable to maintain a professional tone, but you can adjust it based on your interaction with the interviewer.

What are common mistakes in a thank you email?

The common mistakes committed in a thank you email are being too generic, unnecessary flattery, typos, inappropriate language, errors, and focusing solely on yourself.

Should I send a thank you email after a remote interview?

Yes, a remote interview should be followed by a thank you mail. The structure and rules remain the same for both in-person and remote.

Should I follow up if I don’t receive a response to my thank-you email?

Yes, you may send a follow-up if you haven’t received a response within the timeframe mentioned during the interview. Use the follow-up as an opportunity to express continued interest, inquire about the next steps, or take feedback.

Can I send a thank-you email to multiple interviewers after a panel interview?

Yes, sending a personalized thank-you letter to every member of the panel shows attention to detail and enthusiasm. 

Summary 

A post-interview thank-you note certainly gives you an edge over huge competition in the job market. It displays your enthusiasm and professional skills along with building a positive connection with your interviewer which might help you in the future.

By going through our guide to writing an impactful thank-you email, you are now certainly equipped with the best tips and techniques to write your next thankyou email. If there are time constraints, directly personalize and send sample templates provided above.

Sources

  1. RobertHalf. Survey Shows Manners Matter in Job Search