Did you know employers invest only 7.4 seconds on a resume? [1]
Crafting a good resume is not enough to land a job, you will have to attach it in a good email. You cannot take the risk of sending your resume in any email.
If writing an email is not your cup of tea, don’t worry! We are here to help you every step of the way. This is your guide on how to craft the perfect email to send your resume and cover letter.
What To Write In An Email While Sending A Resume
To get the first impression right, it is important to ensure that from the subject line to the body of the email and attachments, every part is polished and professional. This guide will walk you through each step to ensure your email stands out and effectively showcases your qualifications.
Let’s dive into how you can write an effective email when sending your resume.
Subject line
Your subject is your first impression. This is the first thing the recruiter will see and will decide if he/she should keep reading or reject the candidate within the first few seconds. So, candidates need to make sure their email feels both personal and professional with a clear and concise subject line.
For instance, use the subject lines like:
- Application for Marketing Manager Position
- Resume Attached for Software Developer Role
- Applying for the Graphic Designer Position – John Doe
The subject line should clearly state the purpose of your email. This helps the recruiter immediately understand what your email is about.
Writing the email body for sending a resume
Do you stare at a blank screen for minutes when writing the body of your resume email?
Do not worry, here is a simple structure you can follow:
- Personalized Greeting. Use the recruiter’s name if you have it. If not, “Dear Hiring Manager” works fine.
- Introduction. Briefly introduce yourself and mention the job you’re applying for.
- Highlight Key Qualifications. Mention a couple of key skills or experiences that make you a great fit for the job.
- Brief Summary of Attached Resume. Let them know you’ve attached your resume and cover letter.
- Polite Closing. End with a polite and professional closing. Thank them for their time.
For example:
“`
Dear Hiring Manager,
I hope this email finds you well. My name is John Doe, and I am applying for the Marketing Manager position advertised on your website. With over five years of experience in marketing and a proven track record of successful campaigns, I believe I am a strong candidate for this role.
Please find my resume and cover letter attached for your review. I look forward to the opportunity to discuss how my skills and experiences align with the needs of your team.
Thank you for your time and consideration.
Best regards,
John Doe
“`
Including attachments
People often think that attaching your docs is the easiest step, which is true but beware, it is the most crucial step too. Always attach your resume and cover letter carefully and mention them in the body of the email as well.
For example,
“Please find my resume and cover letter attached.”
Ensure that you have named your files clearly, like “John_Doe_Resume.pdf” and “John_Doe_Cover_Letter.pdf”.
Here’s a List Of Do’s and Don’ts for Writing an Email When Sending a Resume:
Do’s of how to email a resume
- Ensure your email address is professional and includes your name.
- Use a clear and concise subject line that states the purpose of your email.
- Address the email to the hiring manager by name, if possible.
- Start with a brief introduction, mentioning your name and the position you’re applying for.
- Mention a couple of key skills or experiences that make you a strong candidate for the job.
- Clearly state that you have attached your resume and cover letter.
- End your email with a polite and professional closing.
- Send yourself a test email to make sure everything looks right.
- Name your files clearly, such as “John_Doe_Resume.pdf.”
Don’ts of how to send your resume
- Do not use casual or informal language in your email.
- Don’t write lengthy emails.
- Avoid generic greetings like “To whom it may concern.”
- Avoid sending multiple emails for the same job application.
- Never send an email without checking for errors.
- Don’t neglect following up. If you don’t hear back after a few days, send a polite follow-up email.
Job Application Cover Letter and Resume Email Samples
Here is an example of how your job application letter attaching your resume and cover letter should look like:
Sample email for a recent graduate
“`
Subject: Application for Junior Developer Position
Dear Hiring Manager,
My name is Jane Smith, and I recently graduated with a degree in Computer Science. I am excited to apply for the Junior Developer position at [Company Name]. Please find attached my resume and cover letter.
Thank you for your consideration.
Best,
Jane Smith
“`
Sample email for an experienced professional
“`
Subject: Senior Project Manager Application
Dear [Recruiter’s Name],
I am writing to express my interest in the Senior Project Manager position listed on your careers page. With over 10 years of experience in project management, I am confident in my ability to contribute to your team. Please find my resume and cover letter attached.
Thank you,
Michael Brown
“`
Sample email for a career change
“`
Subject: Application for Digital Marketing Specialist
Hi [Hiring Manager’s Name],
I am writing to apply for the Digital Marketing Specialist position. Although my background is in sales, I have gained substantial marketing skills through my recent certification course. Attached is my resume and cover letter.
Best regards,
Lisa White
“`
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FAQs
What should the subject line be when sending a resume?
Keep it clear and relevant to the job posting. Include the job title and your name.
How do I attach my resume and cover letter?
Attach your resume and cover letter as PDF files. Mention the attachments in your email body.
Should I include a cover letter?
Yes, always include a cover letter unless the job posting asks you not to.
How long should the email be?
Keep it concise. A few short paragraphs should suffice.
Can I follow up after sending my resume?
Yes, follow up politely if you haven’t heard back after a few days.
The Final Thought
Your email can make and break the deal. It is very crucial to make sure your email is professional, concise, and tailored to the job. Using the templates and tips provided above helps you to craft a well-written email to land your dream job.
Source
- Jobera. Red Flags in Resume
Manisha is a digital writer providing guidance in career development and growth. She facilitates skill development and implementation of the right strategies for advancement. At Jobera, She documents content around the latest market trend analysis, insights, and career planning.
