CPT-11532 Financial & Accounts Receivable Clerk Virtual Assistant

Independent Contractor – CPT-11532 Financial & Accounts Receivable Clerk Virtual Assistant/Business Support VA/Advanced Level (Remote).

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

We are seeking a highly skilled and detail-oriented Business Support VA to provide financial and Accounts Receivable support for a property management operations team.
The ideal candidate will have hands-on experience with Accounts Receivable, general ledgers, budgets, account balances, and financial reporting. This role will focus heavily on reviewing, mapping, validating, and organizing financial data while assisting with account transitions and related administrative tasks.
The successful candidate should be comfortable working extensively in Excel, reviewing financial records for discrepancies, and handling detailed data with a high level of accuracy.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Contractors will be required to provide services that align with the following client tasks:

Accounts Receivable Support

• Review and analyze account balance reports for accuracy and completeness.
• Map account balance information into required reporting formats and Excel templates.
• Collate and convert homeowner account balance information into standardized spreadsheets.
• Audit and validate account data against original source documents.
• Identify discrepancies involving homeowner names, addresses, balances, or other account information.
• Assist with merging accounts and applying appropriate account/billing tags within the client's software.
• Import validated homeowner balance information into the appropriate management system.
• Maintain accurate records of completed AR and account transition activities.

Financial & Accounting Support

• Review financial reports and general ledger information from existing management systems.
• Map general ledger accounts from prior financial records into the client's required accounting structure.
• Review association budgets and assist with validating and setting up budget data within the client's software.
• Assist with generating, processing, organizing, and distributing financial reports.
• Compare financial information against source documents to identify discrepancies or missing information.
• Maintain accurate financial records and documentation.
  

Data Validation & Administrative Support

• Perform detailed data entry and quality-control checks on financial and homeowner records.
• Organize, rename, and file digital documents according to established procedures.
• Maintain accurate and organized spreadsheets, reports, and supporting documentation.
• Monitor assigned workflow queues and complete action items within required deadlines.
• Research and resolve basic data discrepancies before escalating issues.
• Assist with special projects and other administrative tasks related to accounting and operations.
  

Communication & Team Support

• Respond to written inquiries and correspondence professionally and within required timeframes.
• Communicate with internal teams regarding financial data, account information, and transition requirements.
• Collaborate with accounting, operations, customer service, and management teams as needed.
• Provide clear updates regarding completed work, discrepancies, and outstanding items.
• Escalate financial or account issues that require client or management review.

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• 3+ years of experience in Accounting, Accounts Receivable, bookkeeping, or a related financial support role.
• Strong working knowledge of general ledgers, budgets, account balances, and financial reports.
• Demonstrated ability to review and validate financial data with a high degree of accuracy.
• Advanced Excel skills, including working with spreadsheets, sorting/filtering data, formulas, and data validation.
• Strong attention to detail and ability to identify discrepancies in financial records.
• Excellent organizational and time-management skills.
• Strong written and verbal English communication skills.
• Ability to manage multiple priorities while meeting deadlines.
• Strong problem-solving and research abilities.
• Comfortable working independently while collaborating with a remote team.
• Experience handling confidential financial or customer information.
• Familiarity with American mailing addresses and street naming conventions is a plus.
• Experience in HOA, community association management, property management, or a similar industry is preferred.
• Experience with Vantaca or similar accounting/property management software is a plus.

APPLICATION SOFTWARE KNOWLEDGE / REQUIRED TOOLS

• Accounting & AR: Accounting software, Accounts Receivable systems, or similar financial platforms
• Spreadsheets & Reporting: Microsoft Excel (strong proficiency required), Google Sheets
• Communication: Microsoft Outlook, Microsoft Teams, Gmail or similar
• Documentation: Microsoft Office / Google Workspace
• Property Management Software: Vantaca or similar platform (preferred)
• AI/Productivity: Microsoft Copilot or similar productivity tools (preferred)

• Contracted Hours per Week: 40 Hours
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: 8:00 AM – 5:00 PM EST

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement

• REQUIRED SERVICE: Business Support
• REQUESTED EXPERIENCE TIER LEVEL: Advanced Level
• Contracted Hours per Week: 40 hours/week
• Daily Working Time: 8:00 AM – 5:00 PM EST
• Scheduled Working Days: Monday-Friday
• REPORTING TO/POC: To Be Determined
• Number of VAs: 1
• GENDER PREFERENCE: None
• LANGUAGES SPOKEN/PREFERENCE: English
• ACCENT PREFERENCE: Level A–C (good English comprehension, communication, speaking, and writing required)
• REGION PREFERENCES: Philippines