Finance Coordinator II, Epidemiology and Prevention

Full-time

JOB SUMMARY:

Under administrative review, provides financial assistance to research study investigators and/or departmental administrators. Prepares budgets for submission to granting agencies, performs daily grant and budget management activities, monitors the status of available grant funds and prepares a variety of reports and analyses for use by management. Supervises the work of Finance Coordinator I and others, as assigned.

EDUCATION/EXPERIENCE:

Bachelor's degree in Business, Accounting, or related area with three years' grant related accounting experience; or, an equivalent combination of education and experience required.

Computer skills and the ability to develop financial spreadsheets required.

Experience related to research projects preferred.

ESSENTIAL FUNCTIONS:

1. Provides departmental administration and sections heads with detailed year-end reporting including trend analysis in research dollars and grant submissions.

2. Prepares financial analysis of departmental units and accounts, and other special projects as directed.

3. Supervises Finance Coordinator I and other personnel handling complex financial duties. May also oversee a group of clerical employees.

4. Monitors expenditures on numerous large grants and departmental accounts. Performs day-to-day budget management of assigned funds and prepares regular reports and analyses on the financial status of accounts.

5. Determines departmental fiscal requirements and prepares budgetary recommendations.

6. Reviews all reports from the Controller's Office for accuracy. Resolves any discrepancies or problems.

7. Maintains liaison with all levels of administration, faculty and outside organizations to coordinate departmental business, accomplish directives, negotiate contracts and facilitate the resolution of problems.

8. Establishes accurate financial projections by examining past and future expenditures to determine if adequate funds are available as needed. Reviews financial information with faculty investigators and/or departmental administrators to determine and implement distribution changes as appropriate.

9. Develops drafts of budgets for the submission of grants and contracts for faculty investigators. Reviews completed grant applications for accuracy and completeness.

10. Serves as a departmental liaison for grant and contract financial issues with the Controller's Office, Research Development, and other departments involved; establish a thorough understanding of the Medical School and granting agencies' rules and regulations to avoid inappropriate expenditures.

11. Provides sections with necessary information to complete merit process. Reviews merit increases for accuracy and sufficient funds.

12. Establishes and maintains financial databases and files.

13. Processes personnel change requests, personnel requisitions, purchase requisitions, payroll, accounts payable and other grant-related expenses.

14. Performs other related duties incidental to the work described herein.

SKILLS/QUALIFICATIONS:

Excellent interpersonal, oral and written communication skills

Computer skills including word processing and spreadsheet abilities

WORK ENVIRONMENT:

Comfortable office work environment

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.