Finance Coordinator

POSITION: Housing Finance Coordinator

DEPARTMENT: Finance and Administration

REPORTS TO: Comptroller

STATUS: Non-Exempt, Hourly

POSITION OVERVIEW

The Housing Finance Coordinator supports the Finance team and the Support Services Housing team by maintaining financial records, processing payments, and payroll reporting directly to the Comptroller.

JOB RESPONSIBILITIES

• Process and submit all Support Services Housing program assistance payments into QuickBooks.
• Scan and file backup documentation needed for monthly housing grant draws.
• Maintain HOME and HOPWA Housing spreadsheets for monthly rental assistance payments and utility allotment payments.
• Enter required data into HMIS for clients enrolled in Kentucky Housing Corporation programs through LWCHS.
• Gain and maintain KY HMIS licensure.
• Complete client case notes and other documentation as required by grants and company policy.

• Assists with efficient and lawful maintenance of official LivWell CHS records and documents for the purpose of external audits.

• Maintains close relationship with Support Services Housing Manager and Housing Case Managers in order to oversee daily updates, payment requests, and changes in client information to ensure clients’ documentation is compliant with KY Housing Corporation requirements.
• Communicate as needed with public utilities.
• Assist Part B Finance Coordinator with program assistance payments as needed.
• Acts as a backup for processing and submitting Part B program assistance payments into QuickBooks when the Part B Finance Coordinator is absent.
• Scan and file backup documentation needed for monthly Part B and Part B EHE grant draws.
• Complete client case notes and services provided in CareWare, and other documentation as required by Ryan White Part B grant and company policy.
• Maintains close relationship with Support Services Part B Manager, Part B Case Managers, and Housing Case Managers in order to oversee daily updates, payment requests, and changes in client information for compliance with Ryan White Part B state requirements.

• Maintains filing system for the Finance and Administration department, including confidential files; maintains records, locates files, documents and other information as necessary.
• Maintains the handling and record keeping of department expenditures utilizing agency credit cards.
• Assists with daily bank transaction entry and oversight as needed.

• Inputs accounting data into the accounting system with speed and accuracy.
• Ensures swift payment of invoices.
• Responds to inquiries from Chief Officers and/or Comptroller regarding finances.
• Performs other duties as required or assigned.
• Comply with state, local and federal government reporting requirements.
• Gathers information for external auditors as needed.

DESIRED QUALIFICATIONS

Education and Experience

• Associate’s degree in Accounting, Business Admin, or equivalent business experience, as well as knowledge of bookkeeping and general accounting principles preferred
• Preference will be given to candidates with a working knowledge of QuickBooks, Word, Excel, and Paychex Flex.