Executive Admin Assistant

Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.

At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to:

• Production areas that are clean, well-lit and temperature-controlled

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  Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues.

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  May include some support for tracking budget expenditures.

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  Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.

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  Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery.

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  Uses intermediate to advanced software skills to perform work assigned.

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  Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).

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  Coordinates new employee office set-ups and onboarding.

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  May train/coordinate work for new administrative assistants.

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  Responsible for implementing and maintaining the effectiveness of the Quality System.

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  Consistently interacts with high-level executives.

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  Intermediate to advanced knowledge and understanding of business processes and requirements.

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  Frequently handles confidential or business-sensitive information.

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  Data is typically employee-level or one-dimensional.

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  Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.

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  Proactively identifies and resolves scheduling conflicts.

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  Primary point of contact for manager’s schedule.

• High School Diploma and 12+ years of experience; or Associates degree or higher and 10+ years of experience

• Minimum 5 years of experience as an Administrative or Executive Assistant

• Independent, self-starter who can taking initiative

• Strong communication and collaboration skills

• Operates with general instruction and some supervision

• Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes.

• Experience using Concur for expense reporting and travel management

• Experience working at a Global company, supporting 3 or more VP's

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Pre-Employment Inquiries and Citizenship | U.S. Equal Employment Opportunity Commission (eeoc.gov)