Sales & Event Coordinator

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Event CoordinatorHospitality & Tourism

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Overview

Advanced Agrilytics is seeking a highly organized and proactive Sales & Event Coordinator to support the growth of our RFV business unit.

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Event CoordinatorHospitality & Tourism

Advanced Agrilytics is seeking a highly organized and proactive Sales & Event Coordinator to support the growth of our RFV business unit. This role will serve as a key operational partner to the RFV team, providing sales support, coordinating customer and industry events, supporting business development initiatives, and assisting with day-to-day operations that help drive business growth.

The ideal candidate enjoys creating structure, coordinating details, supporting customer-facing teams, and ensuring projects move forward efficiently. This position will work closely with RFV leadership, and serve as a central point of coordination across sales, marketing, and business development activities.

Coordinate sales activities and support the RFV team throughout the sales process

Prepare meeting materials, presentations, agendas, and follow-up documentation

Assist with CRM updates, pipeline tracking, and sales reporting

Conduct research on prospective customers, partners, and industry opportunities

Support proposal preparation, customer communications, and follow-up activities

Help maintain organization and accountability around business development initiatives

Coordinate registration, logistics, and planning for conferences, trade shows, customer events, and industry meetings.

Manage event calendars and track key deadlines.

Coordinate sales collateral, promotional materials, and event resources.

Support customer communications, social media content, and email campaigns in partnership with the Marketing team, as needed.

Collaborate with internal teams and external partners to ensure successful event execution.

Track event outcomes and support post-event lead follow-up activities.

Provide administrative and coordination support to Rick Riegner and RFV leadership

Assist with scheduling, meeting coordination, travel arrangements, and expense tracking

Organize team meetings, agendas, action items, and follow-up communications

Help establish and maintain processes that improve team efficiency and effectiveness

Serve as a reliable resource for day-to-day operational support

Strong organizational and project coordination skills

Exceptional attention to detail and follow-through

Excellent written and verbal communication skills

Ability to manage multiple priorities in a fast-paced environment

Experience supporting sales, marketing, business development, or customer-facing teams

Proficiency with Microsoft Office, particularly Excel, PowerPoint, and Outlook

Experience with CRM systems and marketing platforms preferred

Ability to work independently while collaborating effectively across teams

This role will play a critical part in helping the RFV business unit scale by creating operational efficiency, supporting revenue-generating activities, and ensuring the team can focus on building relationships and driving growth.