→Manage the end-to-end payroll processing for salaried, hourly, and grant-funded employees.
→Ensure payroll is processed accurately and on schedule in compliance with applicable federal, state, and local laws and organizational policies.
→Review and approve payroll registers, tax filings, wage payments, and other payroll-related submissions prior to processing.
→Maintain payroll calendars, including pay periods, processing deadlines, and year-end requirements.
→Ensure compliance with federal, state, and local payroll laws, including wage and hour regulations.
→Oversee payroll tax filings, W-2s, 1099s, and other required payroll reports.
→Respond to payroll audits and coordinate with external auditors as needed.
→Monitor changes in payroll legislation and regulations and implement necessary updates to payroll processes.
→Maintain payroll systems and employee records while ensuring data accuracy, security, and confidentiality.
→Partner with HR to ensure accurate onboarding, offboarding, employee status changes, and payroll-related updates.
→Reconcile payroll accounts and collaborate with Finance on general ledger postings and payroll-related accounting activities.
→Support payroll system upgrades, testing, implementation, and process improvements.
→Serve as a primary point of contact for payroll-related inquiries from employees and managers.
→Investigate and resolve payroll discrepancies, adjustments, and corrections in a timely manner.
→Provide guidance regarding pay, deductions, benefits, timekeeping, and payroll policies.
→Develop, maintain, and document payroll procedures and internal controls.
→Identify and implement opportunities to improve payroll efficiency, accuracy, and regulatory compliance.

Required Qualifications
→Bachelor's degree in a related field required.
→Minimum 3–5 years of payroll administration experience, preferably within a nonprofit or multi-site organization.
→Experience managing payroll for employees supported by multiple funding sources or grants is strongly preferred.
→Strong knowledge of federal, state, and local payroll laws, tax regulations, wage and hour requirements, and compliance practices.
→Proficiency with payroll systems; experience with UKG Ready is strongly preferred.
→Bookkeeping experience is a plus.
→Strong attention to detail with a high level of accuracy and confidentiality.
→Excellent organizational, analytical, and problem-solving skills.
→Strong communication and interpersonal skills.
→Demonstrated ability to collaborate effectively with HR, Finance, Fiscal, and other cross-functional teams.
→Proficiency in Microsoft Excel.
→Ability to work effectively in an onsite/hybrid environment.
→Ability to sit for extended periods and work at a computer.
→Ability to communicate effectively in person, by phone, and electronically.
→Ability to work occasional extended hours during payroll processing periods and year-end reporting.
→Demonstrated ability to manage sensitive employee and payroll information with discretion and confidentiality

Payroll Manager

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