Accounts Payable Specialist

Airspace is a tech-enabled freight forwarder that’s redefining how the world’s most critical packages are delivered. Headquartered in Carlsbad, California, Airspace has employees who are based around the world. Our European headquarters is in Amsterdam, The Netherlands.

As a recognized leader in AI and machine learning, our team leverages data and patented technology to coordinate logistics across a global network of drivers and airlines. Our goal is to deliver those packages that are truly mission-critical in a way that is faster, more transparent, more secure, and more accountable than ever before. The items we deliver range from organs for transplant, to parts for critical machinery including grounded aircraft and highly sensitive components such as semiconductors.  

Airspace has been rated one of America’s best Startup Employers and listed as one of CNBC’s Disruptor 50 companies. Airspace has the support of leading investors such as Telstra Ventures, HarbourVest Partners, Defy Partners, DBL Partners, and Scale Ventures. To date the company has raised more than $140m. 

The company is growing rapidly and serving more places around the world than ever before. We are looking for passionate, motivated individuals who want to make an IMPACT every day to help us execute on our mission of reshaping the world of time-critical logistics. 

The core purpose of this role is to own full cycle AP from invoice receipt through coding, approval routing, and payment. While making sure driver payments, employee expenses in Ramp, and vendor records in NetSuite and Bill.com are all clean, compliant, and reconciled. 

In practice, this person is the operational backbone that ensures vendors and drivers get paid correctly, that spend is coded and controlled, and that month-end close has trustworthy numbers to work from. Timely, accurate vendor payments keep our partners engaged. Disciplined expense and vendor management keeps our internal controls tight as we scale rapidly into new markets. This role is important because we run high volume AP in a fast-paced, rapidly growing company, so errors, bottlenecks, or a neglected AP inbox create real friction for internal teams, vendors, and drivers. This role safeguards policy compliance, vendor and expense management, and reliable month-end data.

This is a strong fit for someone with at least a couple of years of hands-on AP experience who's genuinely comfortable in automated AP and expense-management environments (Bill, Ramp, NetSuite exposure is ideal). The right person is an independent owner — they don't wait to be told what to do, they take responsibility for their queue, and they re-prioritize on the fly without losing accuracy. They're detail-oriented by nature, solid in Excel (VLOOKUP/XLOOKUP, SUMIF, IF, PivotTables), and understand how vendor bills and credits flow through the general ledger rather than just pushing transactions through.

This role is a good fit for a solution-oriented communicator who works well with both internal teams and outside vendors. A person who asks for clarification instead of guessing when something's unclear. Someone who thrives on order, likes untangling a payment or vendor account issues, and wants to make a visible impact in a high growth, mission driven company will do well here. It's probably not the right fit for someone who needs a slow, highly predictable environment or a lot of handholding.

• →At least 2+ years of experience in Accounts Payable
• →Experience working with automated AP and expense management workflows required. 
• →Solid understanding of how vendor bills and credits impact the general ledger. 
• →Ability to work the working hours: Start 9am Pacific time / 12am Philippines time

Technical skills/knowledge:

• →Proficiency in Microsoft Excel required (VLOOKUP, XLOOKUP, SUMIF, IF, PivotTables). 
• →Bill experience preferred. 
• →Ramp or similar corporate expense management platform experience preferred 
• →NetSuite experience a plus. 

Non-technical skills/qualities

• →Adaptability. We're growing rapidly, so processes, tools, and volumes shift. Someone who stays flexible and rolls with change, rather than needing everything stable and predictable. They work independently and own their responsibilities. 
• →Excellent communicator with internal teams and vendors, solution oriented and asks for clarification when information is unclear. 
• →Strong analytical skills and attention to detail across invoices, payments, and vendor records. 
• →Collaboration and reliability as a teammate. Much of the work touches other people routing inquiries, supporting your manager on ad hoc projects. Being someone teammates can count on matters as much as individual output.

Compensation range: $12,000 - $13,000 USD anually

• We are One Team. We believe we all accomplish more when we are working together.
• We make an Impact. We are determined to have a positive influence on our environment, our customers, our industry, and our world.
• We are Passionate. We care deeply about our mission and are not afraid to raise the bar.
• We are Transparent. We pride ourselves on having open, honest, and sincere communication with our team and customers.
• We are Innovative. We never settle and are always striving to improve our product, service, and ourselves.

Airspace is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Additionally, Airspace participates in the E-Verify program for all locations.