Senior HR & Admin Executive

ACG_3372_JOB Established in 2021, Aloha Consulting Group (ACG) is a leading executive search firm in Hanoi and Ho Chi Minh City, serving 200+ corporate clients across Banking & Technology, Consumer & Retail, Healthcare, Energy, Industry & Manufacturing. The role: We seek a versatile Admin & HR Executive to support our Hanoi operations, combining HR operations, business administration, and marketing coordination in a dynamic, fast-paced environment. Human Resources • Screen CVs, conduct call screenings, and coordinate interviews for internal hiring. • Manage end-to-end onboarding and offboarding for employees & interns (facilities, accounts, training). • Organize quarterly team events (summary meetings, parties, rewards) and coordinate training sessions. • Maintain HR documentations & policies Business Operations • Create/paraphrase JDs, support to post job listings on Zoho Recruit, Linkedin and other career sites. • Maintain candidate database in Zoho Recruit; support recruitment consultants with sourcing on request. • Process invoices end-to-end (proforma, draft, final) and handle payment documentation. • Format CVs and prepare weekly/monthly activity and performance reports. • Process expense reimbursements. Handle contract documentation Administration • Manage company documents, vendor relationships (facilities, bookings, payments), and asset tracking. • Handle courier services for contracts and documents. Marketing Support · Oversee weekly social media content and jobs summary newsletter, coordinating with interns & team Requirements • Bachelor's degree in HR, Business Administration, or related field. Strong English proficiency • 2-5+ years admin, HR, operations experience, preferably in recruitment/consulting/services • Experience with various HR/CRM systems (Google Workspace, Zoho suite, Linkedin). Familiar with AI tools (Chatgpt, Claude…) is a plus • Exceptional organizational skills, multitasking ability, and attention to detail • Proactive problem-solver comfortable in fast-paced environments Benefits Competitive salary & benefits • Professional growth opportunities • Collaborative, supportive team culture Location: 3 Chau Long, Ba Dinh, Hanoi | Hours: Full-time, Mon-Fri | Reports to: Managing Partner & CEO