Senior Meeting Planner

• →Manage planning and execution for ACS and association client meetings including, but not limited to, venue sourcing, vendor oversight, budgeting, and onsite management.
• →Negotiate with venues and service providers such as hotels, Convention Centers, Audio Visual providers and other meeting vendors to optimize value while minimizing organizational risk.
• →Collaborate with ACS staff liaisons, volunteer leadership, and program committees to develop meeting strategies, logistics plans, and program enhancements.
• →Provide strategic guidance to clients and volunteer leadership regarding meeting planning best practices and operational improvements.
• →Develop, manage, and monitor high value meeting budgets including expense forecasting, contract liability evaluation, and financial reporting.
• →Provide onsite management for any assigned meetings.
• →Research emerging meeting technologies, industry trends, and operational improvements to enhance meeting effectiveness.
• →Ability to learn new meeting software used for operational events at ACS including but not limited to E Show, and Aptify.
• →Maintain working knowledge of hotel industry, conference centers and city meeting destinations and relations with respective partners that represent those areas.
• →Manage site selection and creation of RFP (request for proposal) for hotel and vendor contracts including contract negotiations for all terms and conditions.
• →Working knowledge of ACS conference center meeting space and oversee assigned meetings as needed (evenings and weekends may apply).
• →Lead post-meeting evaluations and analysis to improve future meeting performance and attendee satisfaction.
• →Participate in special projects supporting ACS and association client meeting initiatives.

• Bachelor’s degree or equivalent professional experience is required.
  
  
• Certified Meeting Professional (CMP) designation preferred but not required.
  
  
• Minimum of five (5) years of progressive experience in meeting planning or conference management experience required.
  
  

• Strong negotiation, project management, and vendor management skills.
• Excellent written and verbal communication skills.
• Strong budget and financial management skills.
• Ability to manage complex meeting logistics and multiple projects simultaneously.
• Ability to travel frequently and work evenings or weekends when supporting meetings and conferences.
  
  

Comprehensive Benefits:
We’re committed to attracting and retaining top talent via valuable benefits!

• Vacation, personal, and sick hours including 13 paid holidays per year
• Tuition Reimbursement
• Medical—comprehensive coverage through BlueCross BlueShield
• Dental, Vision, and Prescription drug program
• 403(b) Matching Program
• Pension Plan
• Flexible Spending Medical/Dependent Care
• Employee Assistance Program
• Short Term/Long Term Disability
• Life Insurance
• Domestic Partner Coverage

The American College of Surgeons is committed to working with and providing reasonable accommodations to individuals with disabilities.  If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please send an e-mail to recruitment@facs.org or call (312) 202-5000 and let us know the nature of your request and your contact information.