Accounts Payable Specialist

Job Summary: Accounts Payable (AP) job duties include processing and managing a company's invoices and payments to vendors, ensuring timely and accurate payments while maintaining financial records.  Duties/Responsibilities: Receiving, verifying, and processing invoices from vendors. Ensuring invoices are accurate and match purchase orders and receiving reports (three-way matching). Coding invoices for proper accounting entries. Entering invoice data into accounting software. Creating invoices and credit memos Preparing and processing payments to vendors, ensuring timely and accurate payments. Reconciling payments with vendor statements. Preparing and distributing checks or electronic payments. Maintaining accurate records of invoices, payments, and vendor information. Filing and organizing invoices and supporting documentation Updating customer files Responding to vendor inquiries regarding invoices and payments. Resolving invoice discrepancies and payment issues. Sending invoices and payment reminders to customers Assisting with month-end closing procedures. Preparing reports and statements related to accounts payable. Analyzing accounts payable processes and identifying areas for improvement. Supporting audits. Ensuring compliance with company policies and procedures. Required Skills/Abilities: Excellent organizational skills and attention to detail. Understanding of accounting principles and practices.  Excellent written and verbal communication skills. Ability to manage and organize large volumes of invoices and documents. Ability to identify and resolve discrepancies in invoices and payments.   Ability to follow verbal and written instructions. Ability to type at least 40 words per minute. Proficient in Microsoft Office Suite or similar software. Knowledge of spreadsheets and accounting software. Education and Experience: High school diploma or equivalent required, with some bookkeeping coursework. Three to five years of related experience required.   Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift to 15 pounds at a time.