Billing Coordinator - 3612820

United States·Irvinemid

OtherBilling Coordinator

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Requirements Summary

Prepare, distribute and edit pre-bills following Firm policy Apply retainer and prepaid funds as directed by attorneys Execute complex and voluminous bills in a timely manner (i.e.,

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OtherBilling Coordinator

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Requirements

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Prepare, distribute and edit pre-bills following Firm policy
Apply retainer and prepaid funds as directed by attorneys
Execute complex and voluminous bills in a timely manner (i.e., manual rate and/or hour adjustments by matter, split-party billing, preparation of electronic bills)
Review and distribute accurate bills with supporting documentation as required
Research and respond to inquiries regarding billing history requests
Create new billing documents (billing schedules, analyses, etc.) as needed
Manage non-billable accounts following Firm policy
Assist with managing scheduled rate changes, including calendaring and communicating changes to clients/attorneys
Research and respond to inquiries regarding billing issues
Communicate billing requirements to ensure client costs are being processed correctly
Investigate questionable client costs and recommend actions to resolve discrepancies
Interact and communicate effectively with attorneys, staff, and clients
Utilize billing and other software programs (Coyote Analytics, Excel, Word) to perform duties and responsibilities.
Maintain compliance with all company policies and procedures
Maintain Deadline report for Timekeepers and monitoring timeliness of time entries by Timekeepers

High school diploma; further education will be a plus
Coyote Analytics (or equivalent legal accounting software - Aderant, Elite, 3E etc.) experience
Demonstrated proficiency with MS Office
Ability to multi-task, prioritize, and use time efficiently
Ability to show strong attention to detail
Ability to perform at high levels in a fast paced ever-changing work environment and successfully adapt to changing priorities and work demands
Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative
Flexibility to adapt to all situations and work varied hours
Excellent verbal and written communication skills

Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
Must be able to lift and carry up to 20 lbs.
Must be able to talk, listen and speak clearly