IP Docketing Administrator- 3605936

United States·Bostonmid

OtherAdministrator

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Quick Summary

Key Responsibilities

Cross-trains and manages daily docketing of US and foreign patent and trademark correspondence ensuring all critical docket dates are accurately recorded.

Requirements Summary

Bachelor’s degree preferred. 2-3 years’ of docketing experience.

Technical Tools

OtherAdministrator

What We Offer

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Responsibilities

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→Cross-trains and manages daily docketing of US and foreign patent and trademark correspondence ensuring all critical docket dates are accurately recorded.
→Coordinates with external docketing team to resolve outstanding docket issues and manages Docket Box.
→Reviews final deadlines on weekly basis and emails attorneys/staff to obtain information for completing non-extendable deadlines.
→Cross-trains in annuity management to make annuity and maintenance fee payments (US and foreign) by utilizing our third-party vendor and corresponds with foreign associates with respect to inquiries related to annuities and maintenance fees, as needed.
→Keeps the annuity docket accurate and up to date, including keeping track of those annuities in extension periods.
→Performs quality control audits on a regular basis to ensure the accuracy and timeliness of items entered into the docketing database.
→Assumes additional responsibilities as requested by IP Manager.

→Supports various intellectual property attorneys and Senior Paralegals to provide excellent service to clients as personnel needs arise.
→Prepare and file, and/or collaborate, on all aspects of US PCT and foreign prosecution.
→Draft formality documents for client’s signature.
→Timely reports official communications to client and foreign associates.

Requirements

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Bachelor’s degree preferred.
2-3 years’ of docketing experience.
Knowledge of procedural requirements for filing US and PCT patent applications with the USPTO and the World Intellectual Property Office (WIPO).
Hands-on electronic filing experience at the USPTO.
Knowledge of foreign filing and national phase entry procedural requirements.

Proficiency in Microsoft Office.
Excellent grammar, spelling and proofing for content and context.
Excellent interpersonal skills, including strong communication skills, tact and diplomacy, as well as the ability to interact positively and productively with all levels of the Firm.
Ability to assume responsibility for assigned tasks, and if necessary, able to delegate workload in order to manage multiple tasks and meet deadlines.
Demonstrates organization, flexibility, and reliability to set priorities, as well as the ability to manage multiple responsibilities and works well under pressure.
Detail-orientated and self-motivated.
Ability to work both independently and collaboratively with team members as well as attorneys and staff throughout the firm.
Adaptable to last minute changes and disruptions, and able to accommodate occasional overtime work when required.