Legal Administrative Assistant (Family Law/Matrimonial)- 3607357

United States·Century Citymid

OtherLegal Administrative Assistant

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Quick Summary

Overview

Job Title: Legal Administrative Assistant (Family Law/Matrimonial) Location: Century City CA 90067 Salary/Payrate: $90K-$115K annually bonus and AWESOME benefits!!!

Technical Tools

OtherLegal Administrative Assistant

What We Offer

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Responsibilities

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→Demonstrate command of workflow; utilizing firm resources appropriately.
→Utilize ServiceNow, the firm’s task tracking software, to manage assignments.
→Create, edit, format and proofread documents including, but not limited to, agreements, contracts, plans etc. and maintain such documents within the firm’s document management system.
→Prepare legal documents for e-Filing and filing via PACER.
→Communicate directly and on behalf of attorney(s), including outside vendors.
→Prepare new client matter request packets and coordinate approval; coordinate conflict search processes; and prepare retainer letters.
→Review proformas and edit bills according to client billing arrangement.
→Enter, track, and coordinate new client/matter information.
→Edit and coordinate client pitches with Marketing Department.
→Maintain InterAction and/or Extranet data, keeping information current
→Maintain electronic and paper files in accordance with firm guidelines.
→Maintain and monitor attorney calendars and provide timely updates and reminders
→Coordinate and/or book travel arrangements.
→Prepare, track, and maintain attorney expenses in Chrome River.
→Organize and coordinate conference calls and client meetings.
→Perform other responsibilities as assigned.
→Work additional hours as needed to fulfill job requirements.

Requirements

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5+ years of legal secretarial or assistant experience.
Experience with matrimonial or litigation cases in California.
Associates degree preferred; Notary Public is a plus.
Experience in a legal environment or professional services required.
Ability to draft correspondence.
Strong communication skills (verbal and written) with the ability to develop positive working relationships (in-person and virtually).
Meticulous attention to detail and accuracy.
Ability to manage multiple tasks with effective organizational skills.
Proven problem solving, critical thinking, and decision-making skills.
Ability to receive detailed information through oral and written communication.
Ability to read, create, proofread and transcribe documents.
Ability to exchange information and receive instructions via phone and email.
Ability to work in a high-pressure deadline driven environment.
Ability to maintain confidentiality.
Ability to prioritize and handle multiple projects, with a willingness to accept ownership of projects and be successful in driving those projects and daily tasks to a successful conclusion.
Ability to identify, analyze, and troubleshoot issues.
Ability to develop creative solutions, work in a fast-paced, team-oriented environment, and collaborate with professionals at all levels preferred.
Unquestioned integrity and professionalism.
Proficient in Microsoft Suite (Word, Excel, Outlook, Teams), Chrome River, InterAction, and Carpe Diem.
Proficient in web-based conference call/web-sharing applications.