Litigation Legal Administrative Assistant- 3615679

The Litigation Legal Administrative Assistant will provide support to approximately 5 Attorneys. This is a 100% onsite position.

Candidates MUST HAVE State e-filing experience.

• →Strong verbal and writing skills; wants to be part of a client focused team helping clients handle legal issues.
• →Capable of performing a variety of clerical and administrative duties using various computer programs typically related to a litigation practice by assisting attorneys in a supportive role.
• →Prepares, processes, and proofreads legal documents; mails, faxes, copies, and/or arranges for delivery of documents to clients, witnesses, opposing counsel and court officials;
• →Data management including maintaining and organizing Court pleadings, discovery documents, emails, correspondence, and hard copies in electronic databases for ease of retrieval using moderate independent judgment;
• →Coordinates and participates in document production;
• →Obtains background information and reports on parties and witnesses using the Westlaw and Lexis systems;
• →Communicates with clients, court personnel, experts, attorneys and others via telephone, email, in person, and in writing, obtaining and giving information as directed;
• →Assists with trial, deposition, and hearing preparation including preparation of attorney notebooks, exhibits, and related duties;
• →Maintains supervisor(s) calendar electronically by scheduling appointments, hearings, depositions, docketing critical dates such as
• →Court ordered pre-trial and discovery deadlines and keeping supervisor posted of same;
• →Opens and closes files, and electronically maintains client and business files by filing and retrieving materials as required;
• →Screens phone calls; records and delivers messages and provide callers with information as authorized by attorney;
• →Makes travel arrangements through the Firm’s designated Travel Agency;
• →Finalizing billing invoices reviewed and approved by supervising attorneys for purpose of sending to client for payment;
• →Performs related duties as assigned.

Minimum Acceptable Qualifications:

• →Bachelor’s Degree preferred.
• →5+ years of legal secretarial experience in a related area of law.
• →Ability to type 65 wpm – excellent spelling, punctuation and grammar required and knowledge of legal terminology. May be required to know real estate closing procedures and terminology.
• →Competent in the use of computers and Microsoft Office Word, Excel, Power Point and Microsoft Outlook.
• →Excellent organizational skills and people skills.
• →Ability to effectively communicate both orally and in writing.