Contracts Administrator

United States·ChantillyFull Timemid

OtherContracts Administrator

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Quick Summary

Overview

Be Challenged and Make a Difference In a world of technology, people make the difference. We believe if we invest in great people, then great things will happen. At AnaVation, we provide unmatched value to our customers and employees through innovative solutions and an engaging culture.

Key Responsibilities

As a Contracts Administrator at AnaVation, your work will matter every day. Here’s what you’ll do: Support contract and subcontract administration across the full lifecycle (cradle-to-grave), including proposal, award, performance, and closeout, for…

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We support flexible work arrangements aligned to mission and security requirements. This role offers flexibility in scheduling while requiring a consistent weekly in-office presence at our Chantilly, VA location, along with additional on-site support as needed for classified program activities. This position requires a minimum of an active Secret clearance with the ability to obtain a Top-Secret with SCI eligibility.

Brings structure and momentum to competing priorities
Applies sound judgment when reviewing contract terms and supporting negotiations
Takes ownership of work and follows through on commitments
Actively incorporates feedback to strengthen work quality and continuously improve
Operates effectively in a fast-paced, team-oriented environment
Resourceful and effectively leverage internal tools and systems (e.g., Microsoft Suite and other company platforms) to locate information, manage documentation, and support contract activities

Responsibilities

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As a Contracts Administrator at AnaVation, your work will matter every day. Here’s what you’ll do:

→Support contract and subcontract administration across the full lifecycle (cradle-to-grave), including proposal, award, performance, and closeout, for a range of contract types (e.g., CPFF, FFP, T&M, IDIQ, GWAC, BPA, SBIR, OTA, GSA Schedules)
→Draft, review, and support negotiation of contracts, subcontracts, modifications, NDAs, teaming agreements, cost proposals, and closeout documentation
→Contribute to business development and proposal efforts, including development of contracts and pricing volumes, review of terms and conditions, and ensuring compliance with solicitation requirements
→Collaborate with proposal managers, pricing leads, and technical teams to align contractual language and pricing with overall capture and proposal strategy
→Review, redline, and interpret contract terms, conditions, and pricing; identify risk and provide clear, actionable guidance to program teams and leadership
→Ensure compliance with FAR, DFARS, agency-specific regulations, and company policies, including completion of required representations and certifications
→Support subcontract administration, including issuance, negotiation support, flow-down of requirements, and coordination with subcontractors
→Track contract and subcontract funding, deliverables, and modifications; coordinate with program teams to meet contractual obligations
→Serve as a key point of contact for internal stakeholders and, as appropriate, external customers on contractual matters
→Maintain organized, complete, and audit-ready contract files in accordance with company and regulatory requirements
→Support negotiation approaches and contract strategy aligned with company objectives, whether acting as a prime or subcontractor
→Provide contractual interpretation, risk identification, and guidance to program managers, account teams, and leadership
→Support contracts with classified requirements, including handling of DD254s, safeguarding CUI, and aligning with applicable security protocols (e.g., NISPOM)
→Coordinate with security (FSO) and program teams to align contractual requirements with TS/SCI program needs, including facility and personnel clearance considerations
→Assist with classified proposal efforts and ensure compliance with applicable security and contracting requirements
→Stay current on contracting regulations, procedures, and industry best practices
→Contribute to team efforts and provide support across the contracts function as needed

3+ years of industry experience in federal government contracting, including direct support in contract administration

A Bachelor’s degree in Business, Finance, Accounting, or a related field (or equivalent experience)

Working knowledge of FAR, DFARS, and agency-specific regulations, along with familiarity with federal acquisition and procurement processes

Understanding of DCAA/DCMA compliance expectations and contract administration best practices

Experience supporting or exposure to non-traditional acquisition pathways (e.g., SBIR/STTR, OTAs, CSOs, or similar), including accelerated or flexible procurement approaches

Ability to interpret contract requirements, assess risk, and align contractual actions with broader business and program objectives

Strong attention to detail, organization, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment

Effective written, verbal, and interpersonal communication skills, with the ability to work across internal teams and interface with external stakeholders

Proficiency with Microsoft Office 365 tools, including Word, Excel, and Teams

Active Secret clearance required, with the ability to obtain a Top-Secret with SCI eligibility

Experience supporting Intelligence Community (IC) programs

Active Top-Secret with SCI eligibility

Experience supporting classified contracts, including those requiring TS/SCI access

Familiarity with DD254s, NISPOM, and contractor security compliance requirements

Experience coordinating with security teams (e.g., FSO, program security) and supporting contract requirements tied to clearance levels

Exposure to DoD and Civilian agency contracting environments

Familiarity with DCAA/DCMA audits and compliance expectations

Experience with contract management systems (e.g., Unanet, Deltek, or similar)

Professional certification (CPCM, CFCM)