Senior Product Manager - Compliance & Workflow

We’re seeking an experienced Senior Product Manager to lead the development of the Comala Document Management (CDM) app for Confluence Cloud. CDM is a workflow management platform that enables organizations to control, review, approve, and govern content through structured, auditable processes.

In this role, you will shape how teams manage document workflows within Confluence Cloud, designing solutions that help organizations—particularly those operating in highly regulated environments—maintain compliance, process integrity, and document control without sacrificing collaboration. You will work at the intersection of workflow automation, compliance requirements, user experience, and the Atlassian ecosystem, creating powerful yet intuitive tools that transform standard Confluence pages into controlled, reliable, and auditable documents.

We are looking for a strategic product leader with experience building products in compliance-heavy, workflow-driven environments such as medtech, fintech, GRC, or other regulated industries. You have a proven track record of defining product strategy, launching new capabilities, and evolving existing products based on customer needs and business objectives. You are highly analytical, comfortable defining and tracking product metrics, and use data to inform decisions and measure success.

The ideal candidate combines strong product management fundamentals with a deep understanding of operational workflows, risk management, and process governance, enabling them to deliver solutions that drive both user value and business impact.

• Define the Product Strategy and Roadmap: Develop and maintain a clear roadmap for the Comala Document Management, aligning with both the company’s business objectives and Atlassian’s evolving Cloud platform architecture.
• Design Document Workflows and Compliance Features: Drive the development of core capabilities like custom approval workflows, electronic signatures, and audit trails, ensuring they meet the strict compliance needs of our enterprise customers (e.g., ISO, FDA 21 CFR Part 11).
• Deepen the Atlassian Integration: Collaborate seamlessly with engineering to leverage Atlassian’s APIs (like Forge or Connect), ensuring the app feels like a native, high-performing extension of the Confluence Cloud experience.
• Champion the User Experience: Translate complex document control requirements into intuitive, frictionless user stories, making it easy for Confluence users to build workflows without getting bogged down in technical administration.
• Drive Marketplace Growth and Adoption: Monitor Atlassian Marketplace metrics, analyze customer feedback, and track user behavior to inform feature prioritization, improve retention, and drive cloud migrations.

The ideal candidate is a strategic, technically minded product leader who deeply understands the B2B SaaS landscape, particularly within the Atlassian ecosystem. You thrive on taking complex, rigid requirements—like regulatory compliance, multi-step approvals, and audit trails—and translating them into elegant, user-friendly experiences. You don't just understand how to build software; you understand how teams work together to review and finalize content. You are an empathetic listener who can jump on a call with an enterprise customer to troubleshoot a workflow, then turn around and collaborate with engineering to architect a scalable solution utilizing Atlassian's cloud infrastructure.

• Atlassian Ecosystem Experience: Proven product management experience within the Atlassian ecosystem (Confluence, Jira) or similar B2B SaaS marketplace platforms.
• Workflow & Document Control Expertise: A strong understanding of document lifecycles, approval routing, electronic signatures, and version control.
• Compliance Literacy: Familiarity with building software for regulated industries or handling strict compliance frameworks (e.g., ISO 9001, FDA regulations, SOC2) is a massive plus.
• Technical Aptitude: The ability to effectively collaborate with engineering teams on cloud architecture, APIs, and platform integrations (experience with Atlassian Forge or Connect is highly desirable).
• User-Centric Design Focus: A track record of designing intuitive UI/UX for complex, multi-step processes, ensuring that administrative tools remain accessible to everyday users.

This Product Manager will play a key role in shaping workflow-driven solutions that require precision, compliance awareness, and operational scalability. The team is specifically looking for someone capable of navigating ambiguity while maintaining strong product discipline in regulated environments.

Every Appfire team member is eligible for company equity, fostering a true sense of ownership and connection to our growth.

• 25 days of annual leave per calendar year (January–December)
• Up to 10 unused vacation days may be carried over to the following year and must be used by December 31
• Reduced summer hours to support better work-life balance
• Flexible bank holidays, allowing employees to exchange one public holiday for another
• This role is fully remote within Spain, with the option to work from our Bilbao office whenever preferred

Grow with Appfire University — our custom, on-demand learning platform designed to support continuous learning and professional development.

• Private health insurance through IMQ or Adeslas, fully covered by Appfire for enrolled employees
• Family members may also be added at a discounted rate through payroll deduction
• €400 gross annual sport allowance for gym memberships, outdoor activities, sports equipment, running gear, and other wellness-related expenses

Appfire provides €50 per month to help cover home office and remote work expenses.

Employees receive 3 fully paid volunteering days each year through Appfire Town, our Corporate Social Responsibility (CSR) program supporting local communities.

#LI-Remote

Disclaimer: The responsibilities outlined in this job posting are intended to provide a general overview of the role. Additional duties may be assigned as needed to meet the needs of the business.

Since its inception, Appfire has been a remote-first company. With 850+ employees (who we call fireflies) across 28 countries, we foster an environment where everyone is respected. We invest in team members by ensuring they grow professionally and personally.

At Appfire, CSR means embedding purpose, responsibility, and impact into everything we do. We use our people, products, and partnerships to make a meaningful difference in the world, we act responsibly as a business, and we empower communities while strengthening our skills and culture and fostering belonging across Appfire.

In 2015, Appfire joined the Pledge 1% network of organizations committed to philanthropy. Appfire has since grown our Pledge 1% program to include all four pledge types — product, profit, equity, and employee time. We were among the first to do this, and we’re proud that Pledge 1% is part of our evolution.

Appfire mission to equip and connect every team so they can plan and deliver their best work. We are committed to building a durable, multi-generational business, and to evolving, innovating, and scaling in a way that ensures stability and opportunity for years to come

What’s our secret sauce?

1. We follow teams. We do our research and build software that solves real-life collaboration challenges while being easy to implement and a joy to use. We’re proud to support over 20,000 customers and growing, including 55% of the Fortune 500. From the entertainment delivered by Netflix to the devices crafted by Samsung, and Dell Technologies and the financial transactions handled by Visa, Edward Jones, and US Bank, Appfire’s technology is indispensable. Our products also play a pivotal role in streamlining operations and fostering innovation at companies like Tesla and significant institutions such as NASA, Boeing, and many more. 
2. We enhance. Our software is designed to give developers, knowledge workers, and teams the ability to extend and get greater value from the platforms they’ve invested in and enjoy. So far, our solutions extend and enhance the capabilities offered by Atlassian, Microsoft, monday.com, and Salesforce. 
3. We build bridges and invest in our partners. Appfire's success is underscored by its channel program as its primary path to market. Today, Appfire has a dedicated Channel team supporting 800+ channel partners.
4. We make security and privacy a priority, but we also keep it simple for our customers. We’ve achieved International Organization for Standardization (ISO) 27001 and ISO 27017 and System and Organization Controls (SOC) SOC 2, Type I and SOC 2, Type II certifications. Our award-winning Appfire Trust Center, offers our customers, partners, and prospects the latest security, privacy, and compliance information, including pre-completed questionnaires (CAIQ, SIG, and VSA) with an accelerated NDA process and just one EULA to cover it all.

Appfire has been consistently recognized for company growth, culture, corporate social responsibility, and product excellence and has been included among the Deloitte Technology Fast 500, Inc. Best Workplaces, BuiltIn Best Places to Work, and Inc. 5000. Learn more about our accomplishments, which would not be possible without our team members, partners, and customers: https://appfire.com/awards.

Appfire is an equal opportunity employer and does not discriminate based on race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other protected characteristic as defined by applicable law. Our commitment extends to all employment practices, including recruitment, hiring, training, promotion, compensation, benefits, and termination.