HS Substitute Coverage & Section Programs Lead 26-27

Thank you for your interest in joining The American School Foundation of Guadalajara!

At ASFG, we are deeply committed to our mission statement and learning goals. We believe that by nurturing purposeful learners, critical and creative thinkers, effective communicators, and engaged community contributors, our students—future leaders in Mexico and beyond—will develop the skills, understanding, and aspiration to shape a bright and sustainable future.

We value belonging and are committed to an ongoing process of cultivating a welcoming environment. This means continuously listening, learning, and adapting to ensure that every student and family feels seen, heard, and empowered to thrive.

Location: Colomos 2300, Italia Providencia, Guadalajara, Jalisco, México.

Mission

To support the smooth day-to-day operation of the high school through effective substitute coverage systems and the coordination of major student programs, events, and logistical processes, ensuring operational continuity and allowing school leadership to focus on strategic priorities.

Responsibilities:

High School Programs & Event Operations (60%)

Coordinate and support the operational execution of major high school programs and events, including:

• Week Without Walls (WWW)
• College and career fair
• Drama production support
• Mentoring events
• Graduation logistics
• Support other major student leadership activities requiring multi-stakeholder coordination (Senior Project, Wellness Wednesday, Sin Fronteras, Senior Sleepover, GUAMUN, Noche Bohemia)

Responsibilities Include:

• Event timeline management
• Logistics coordination
• Vendor and facilities communication
• Budget tracking within approved limits
• Parent communication support
• Risk management planning
• Coordination with faculty, counselors, and administration

B. Substitute Coverage Leadership (40%)

Coordinate and oversee substitute coverage systems to support smooth daily high school operations.

Responsibilities Include:

• Assigning substitute coverage
• Coordinating daily coverage logistics
• Communicating directly with faculty regarding coverage needs
• Tracking substitute coverage data
• Prioritizing high-need classroom coverage
• Supporting continuity of instruction during staff absences

Direct classroom substitute coverage may be reduced during major operational periods requiring increased event coordination and leadership.

DECISION RIGHTS & OPERATIONAL AUTHORITY

Within established school procedures and approved budgets, this position may:

• Assign and manage substitute coverage responsibilities
• Communicate directly with faculty and parents regarding operational matters
• Coordinate operational aspects of high school programs and events
• Manage approved event-related expenditures
• Communicate with vendors, sponsors, and external partners
• Support operational decision-making connected to Week Without Walls and other major programs

The role is expected to escalate matters involving:

• Student safety concerns
• Major disciplinary situations
• Significant financial deviations
• Reputational risk
• Exceptions to school policy
  

Qualifications and experience

• 3+ years of experience in educational operations, logistics, or event coordination
• Experience working with adolescents preferred
• Strong organizational and communication skills
• Comfortable managing timelines, logistics, and multiple priorities simultaneously
• Fluent with Google Workspace for Education (Google Sheets, Docs, and Calendar preferred)

Professional Skills

• Project management
• Systems thinking
• Professional communication
• Organization and logistical coordination
• Ability to manage multiple priorities simultaneously
• Problem solving and operational decision-making
• Ability to work independently while collaborating effectively with others

Personal Qualities

• Calm under pressure
• Flexibility and adaptability
• Emotional steadiness
• Strong follow-through and reliability
• Professional judgment
• Comfortable holding responsibility
• Relationship-oriented and student-centered
  

Work hours and dates

• Follows the section office admin calendar schedule to support closing and starting the school year
• Flexibility required during major event periods
• Some evening and weekend responsibilities required throughout the school year