Admin Support/Project Information Specialist

Job Description

Provide administrative and project information support services including records management, administrative coordination, conference room support, information tracking, reporting, and operational support activities.

Key Responsibilities

• Maintain and update project and administrative information systems
  • Support records and information management activities
  • Assist with conference room scheduling and event coordination
  • Support setup and operation of AV and teleconference equipment
  • Maintain project report libraries and information databases
  • Support administrative process improvement initiatives
  • Assist with travel management and office coordination activities
  • Generate reports and administrative documentation
  • Provide customer service and staff support assistance
  • Support onboarding and administrative operations as required

Qualifications

• Bachelor’s Degree in business, information management, or related discipline required
  • Minimum 7 years administrative management or related experience required
  • Experience in information and records management required
  • Strong organizational and communication skills required
  • Experience supporting conference room and AV operations preferred

Required Systems, Tools, and Framework Experience

• Microsoft Office Suite
  • SharePoint and information management systems
  • Audio-visual equipment and teleconference systems
  • Database and reporting systems
  • Scheduling and workflow management systems
  • Administrative tracking and document management tools

Required Specialized Experience

• Experience supporting administrative and project information operations
  • Experience maintaining project report libraries and records databases
  • Experience supporting facilities and conference room operations
  • Experience troubleshooting presentation and AV equipment
  • Experience supporting administrative workflow and records management functions

Equal Opportunity Employer Statement

We are an Equal Opportunity Employer and strive to provide equal employment opportunity to all applicants and staff in accordance with sound employee relations practices and federal and state laws. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, marital status, ancestry, genetic information, pregnancy status, or any other characteristic protected by law.