Office Admin Manager, APAC & ME

MAJOR RESPONSIBILITIES / ACTIVITIES OF THIS JOB

Admin Management

• Review and update the existing HR & Administration Policy and Procedures.

• Proactive to upgrade and improve the office admin services.

Physical Office

• To ensure proper office set up, tidiness and cleanness.

• Set up and maintain seating plans, tidiness and maintenance of office.

• Allocate seats to new staff.

• As required coordinate office renovation, fixture and fittings maintenance and repair

• Liaise with Office Management and related vendors.

• Work on solutions for storage area, warehouse, sample placement and donation events

Reception / Office Workflow

• Oversee the secure traffic in and out of the office.

• Ensure that electronic access is monitored and access technology is operational.

• Maintain the smooth operation of all workflows related to inward and outbound mail/ parcels providing prompt courier service as required.

Logistic support to Business Meetings 

• To support logistics for major meetings held in RHQ office, room setting, catering, coffee and tea breaks

• Assist with Travel, Flights & hotel bookings

• Liaise closely with the agreed Travel Agency, overseeing quality control of that service

Business and HR Support Services

• Assist in bulk printing and deliveries for business units.

• Lead or assist as appropriate, staff events - annual dinner, Christmas Party and sample sales / donation events. 

• Coordinate CSR events in conjunction with HR.

Office equipment

• Work closely with IT on printers, fax, telephone, access system, etc. and advise the best practices of the equipment

• Maintain the records of office assets and maintenance period.

Calendar Management, Snr Director HR & Admin, APAC & ME

• Organize, handle confidential meetings & calendar for Senior Director, HR&Admin, APAC & ME

• Support HR & Admin Function on organizing & management of Annual Regional HR Meetings

Education

• Tertiary education [Minimum - Diploma in Business Administration] 

Experience Requirements

• 5 years relevant experience in Office Administration and Management  
• 10 years of general working experience in large Organizations / MNCs 

Proficient knowledge in MS Word, Excel, Powerpoint, SAP 

Language

• Proficiency in English
• Able to read, write and speak in Mandarin is an advantage due to exposure to China market