Virtual Executive Assistant

PhilippinesRemoteFull-Timemid

OtherExecutive AssistantAdministrative & OfficeAdministration & Office Support

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Quick Summary

Overview

We are seeking a reliable and detail-oriented Virtual Assistant to provide administrative and operational support to a small, fast-growing team.

Technical Tools

OtherExecutive AssistantAdministrative & OfficeAdministration & Office Support

We are seeking a reliable and detail-oriented Virtual Assistant to provide administrative and operational support to a small, fast-growing team. This role is highly process-driven and ideal for someone who thrives in structured environments and can follow established SOPs with precision. The VA will support the sales function, manage post-call follow-ups, handle light billing admin, and execute systematic workflows outlined in Notion.

Support the sales team by handling follow-ups after prospect calls

Monitor call logs and execute pre/post-call workflows based on SOPs

Schedule meetings and send follow-up emails based on lead engagement

Maintain and update CRM entries and prospect documentation in HubSpot

Handle simple billing follow-ups (e.g., expired credit cards, account updates)

Execute checklist-based tasks stored in Notion and internal knowledge base

Occasionally appear on Zoom calls as a supporting team member for optics (if preferred)

Tech-savvy and experienced in executing SOP-driven tasks

Comfortable in client-facing settings when needed

Excellent written and verbal English communication skills

Proactive, organized, and capable of working independently

Strong attention to detail and time management