Regional Human Resource and Administration Executive

The Regional Human Resource & Administration Executive will manage a full spectrum of HR & Admin. functions and operations, including but not limited to: 

• Conduct and handle onboarding, offboarding, and HR record maintenance. 

• Handle HR functions, particularly those related to the preparation and administration of employment contracts and consultancy agreements, visa applications, and other HR correspondence. 

• Update and maintain employee records, information, and documents accurately. 

• Coordinate and ensure new joiners are provided with the necessary workplace facilities and equipment, including desk space, laptops/desktops, phones, ID/access cards, business cards and other required items. 

• Coordinate the offboarding process, ensuring resigning staff complete the required handover, return all company assets, and that relevant system access is revoked. 

Payroll: 

• Monitor and coordinate with the Finance team regarding monthly payroll computation, staff claims, and processing for all employees to ensure accurate and timely management of payroll and claims. 

• Check overall staff claims based on company / Global compensation and benefits. 

Training and Development: 

• Oversee and manage the planning and execution of training programs to develop and retain high-performing talents. 

• Ensure there are proper records for all training attended by the staff. 

• Conduct yearly Training Needs Analysis (TNA). 

Performance Appraisal and Talent Management: 

• Ensure probationary and annual performance evaluations are done in a timely manner. 

• Manage all aspects of employee relations, including grievances/queries, performance and attendance monitoring and reporting, and discipline. 

• Organize event planning, employee engagement events, booking of flight tickets and accommodation, etc. 

Other HR & Admin Matters: 

• Ensure HR & Admin policies and Standard Operating Procedures are being followed.  

• Monitor and purchase stationery, groceries, and any other purchases with attention to budgetary constraints. 

• Ensure security, safety, and cleanliness of office space at all times. 

• Other duties and functions as are incidental or inherent to your duties, or those which may be required, requested, or entrusted to you by your superiors.  

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management, or a related field.  

• 3-7 years of relevant HR experience.  

• Experience in HR operations, payroll, employee lifecycle, and HR administration.  

• Good understanding of HR processes and employment practices.  

• Experience supporting regional or global HR operations will be an advantage.  

• Good command of English, both written and verbal.  

• Strong attention to detail and organisational skills.  

• Able to manage multiple tasks and work with different stakeholders.  

• Proficient in Microsoft Office and comfortable working with HR systems.  

• Able to work independently while knowing when to seek guidance or escalate matters.  

• Immediate availability or a short notice period will be an advantage.