Purchasing Agent

Responsible for all purchasing and warehouse functions. Buys and maintains an adequate supply of all materials, supplies, tools, gear, paraphernalia, etc. ("items" used by Bountiful City Light & Power (BCLP). Balances the need to have sufficient items on hand to cover all circumstances with the need to use City funds in a responsive manner.

Purchases items as needed for inventory, the office & warehouse, and the power plant if required. Checks the stock of all inventory and non-inventory items to help maintain the required minimum and maximum quantities. Determines the items to be purchased, prepares necessary purchasing documentation (purchase orders, quotes, bids, etc.), and obtains required purchasing approvals.

Makes purchases in a timely manner and at the lowest reasonable costs. Contracts vendors for pricing and delivery times of items needed. Increases purchasing efficiency through: the use of properly approved annual bids; the use of the internet when economically feasible; and any other approved means possible. Work with Engineering to write technical specifications and bid documents as required.

Receives purchased and delivered items. Checks items for completeness and/or damage. Properly records and labels items received and places items in their proper location for orderly access.

Manages the inventory by using computer programs and associated reports to: control and monitor the flow of items through the entire purchasing/receiving/warehousing/disbursement process; and to determine what items to include in inventory and in what quantities. Assists with data input and annual inventory counts; and share responsibility for the inventory system with other users and helps to integrate its functions with the purchase and management of inventory.

Receives, reviews, and processes invoices, and forwards to Accountant for payment. Updates catalogs and price lists.

Takes oil samples from transformers and sends them in to be tested for PCB levels, and have the oil disposed of with a reputable recycling company.

Load truck with scrap wire, metals, and other unwanted materials/equipment, and take it to recycling centers to sell for scrap or to the landfill for disposal.

Run parts to crews on job sites and delivers shipments to UPS store.

Keeps the yard clean and maintains the security of the buildings and grounds. Checks gates and fencing for damage and makes repairs as needed.

Performs or schedules building maintenance, including repairs of plumbing, electrical, and other items, and keep the restrooms in good repair and stocked with needed items.

As directed, repairs or salvages damaged or replaced equipment or items.

Supervises the part-time Assistant Purchasing Agent.

Must carry a BCLP cell phone and be available for callouts as needed. Provides after-hours emergency material and purchasing support to ensure critical materials, equipment, and services are available when urgent operational needs arise.

Performs other related duties as assigned.

• Knowledge and ability to perform work safely.
• Ability to solve problems and make decisions usings facts and personal judgement.
• Ability to work with department personnel, vendors and their sales staff, and public contacts.
• Ability to communicate both verbally and in writing with good English language skills.
• Ability to perform work in sometimes stressful, high-pressure situations.
• Skill to operate forklifts to load or unload materials.
• Skill and ability to exercise good judgement in making decisions.
• Basic knowledge of electric utility operations, purchasing, inventory, warehouse, and personnel principals and management.
• Knowledge and ability to use spreadsheet and word processing programs.
• Skill in the operation of a 10-key calculator.
• Basic math skills with the ability to audit invoices.
• Ability to gather, collate, and/or classify information related to inventory.
• Ability to communicate and converse effectively and persuasively both verbally and in writing with governing boards, citizens, customers, and employees.

Essential job functions require a variety of physical activities, generally involving muscular strain related to walking, standing, stooping, sitting, reaching, and lifting (up to 50 pounds). Talking, hearing, and seeing are essential to performing job functions. Common eye, hand, and finger dexterity. Mental application utilizes memory for details, verbal instructions, emotional stability, thinking, and creative problem solving. Daily local travel is required in normal course of job performance. Uncomfortable working conditions will be encountered at times due to environmental extremes. Occasionally, will be called out after hours (nights, weekends, and holidays) to respond to emergency problems relating to public utilities.

Benefits

Benefits begin on the date of hire. Bountiful City offers Select Health and PEHP networks, with the choice of Traditional or High Deductible plans on either network. Bountiful pays 100% of the premium for employees (single coverage), 95% of the premium for two-party coverage, and 90% of the premium for family coverage.

Dental and Vision coverage is provided by Renaissance. This coverage is optional and is paid for by the employee. It is effective on the first day of the month following the date of hire.

Group Term Life insurance coverage of two times the annual salary + $10,000 is provided to the employee, $10,000 for a spouse, and $10,000 per eligible dependent. The premium for this coverage is paid by the City. Additional supplemental life insurance may be purchased by the employee.

Eligible employees may elect to enroll in the FLEX$ program offered by PEHP. Employee contributions are made bi-weekly through payroll. Funds can be used to pay for eligible medical expenses and for dependent childcare expenses on a pre-tax basis according to IRS guidelines.

Employees who are enrolled in a High-Deductible plan will receive pre-tax contributions from Bountiful City to fund their HSA. Employer contribution amounts rely on the tier of medical coverage chosen by the employee and are prorated based on date of hire. Annually these amounts are $1000 (single coverage), $2,000 (two-party coverage), and $3,000 (family coverage).

Employees have the option to make bi-weekly pre-tax contributions to their HSA account in addition to the contributions made on their behalf by Bountiful City. The combined total of the contributions should stay under the annual IRS maximum contribution limit. 

Accidental Death and Dismemberment Insurance coverage is provided by PEHP. This coverage is optional and is paid for by the employee. It is effective the first day of the month following the date of hire.

Bountiful City pays the premium for LTD coverage which offers 66.67% salary replacement after a 90 day waiting period.

Employees accrue 3.70 hours of sick leave per pay period and there is no cap on accrual. Employees accrue 3.70 hours of vacation leave per pay period and may carry a maximum of 240 hours. Vacation accrual rates increase with years of service. Employees who meet certain criteria may sell back sick and vacation leave annually.

Employees receive twelve paid holidays a year.

A counseling and consultation service through Blomquist Hale is provided to help employees and eligible family members with a wide range of personal issues. This plan is paid for by Bountiful City and there is no out of pocket expense for the employee to utilize this benefit.

Employees may receive COLA (cost of living adjustment) and/or merit salary increases based on performance evaluations, market adjustments, and/or the availability of funds as allocated by the City Council.

Bountiful City funds a pension plan and/or 401(k) account through Utah Retirement Systems (URS) on the employee's behalf. Specific contributions vary based on hire date and the tier the employee falls under and will be discussed further at the time of hire. For more information, please visit www.urs.org. Presently, Bountiful City makes additional contributions to Tier 2 employees 401(k) accounts to equalize contribution rates with Tier 1 employees.

Employees have the option to contribute to a variety of additional savings account options including 401(k), 457, and Roth IRA. Contributions can be made on a pre-tax or post-tax basis through bi-weekly payroll deductions.