Personal Injury Legal Assistant

We are actively searching for a Personal Injury Legal Assistant that has a wealth of experience in both pre-litigation and litigation phases.  We value the expertise that comes with the many years that a seasoned Legal Assistant can bring. Your role will be pivotal, requiring proficiency in legal software, excellent communication skills, and a knack for time management. This full-time, onsite position is designed for a dedicated professional who is eager to be a dependable team member for our attorneys, contributing significantly to our collaborative efforts. If you have a passion for legal support and a desire to be part of a team that values your experience and work/life balance, we invite you to join us.

• →Review, scan, and accurately upload all incoming mail, emails, and faxes into the firm's document and case management systems.
• →Maintain the litigation calendar, including IMEs, depositions, arbitrations, mediations, court appearances, and all court deadlines and notices.
• →Prepare and send client correspondence regarding scheduled litigation events, including IMEs, depositions, arbitrations, mediations, and court appearances.
• →Coordinate depositions, including scheduling court reporters, interpreters, and videographers as needed.
• →Confirm all attorney appearances and upcoming events with clients, opposing counsel, and third-party vendors.
• →Request and obtain medical records, billing records, and narrative reports from healthcare providers.
• →Organize and maintain electronic medical records for use in discovery, interrogatories, document production, and trial preparation.
• →Prepare and send correspondence to opposing counsel regarding amended discovery responses, supplemental productions, and related case materials.
• →Schedule plaintiff medical examinations and expert evaluations, ensuring all necessary records and imaging are provided in advance.
• →Serve as a primary point of contact for clients, medical providers, insurance carriers, opposing counsel, and court personnel.
• →Process pre-settlement funding requests in accordance with firm policies.
• →Provide day-to-day administrative and litigation support to attorneys and paralegals throughout the life of a Pennsylvania personal injury case.

• Minimum of 2 years of experience as a Legal Assistant, Litigation Assistant, or similar role in a personal injury law firm.
• Prior experience handling Pennsylvania personal injury litigation is strongly preferred.
• Working knowledge of Pennsylvania state court procedures, deadlines, and litigation practices.
• Experience managing litigation calendars and coordinating depositions, mediations, and court appearances.
• Familiarity with medical records, discovery, and personal injury case documentation.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Proficiency in Microsoft Office Suite and legal case management software.
• Professional, client-focused demeanor and strong interpersonal skills.