A.S. Bryden - Senior Accounting Assistant (Inventory Control)

Job Purpose:

To continuously maintain system integrity through accurate records and inventory status of products.

Major Responsibilities and Accountabilities:

• Executes and updates all inventory transfer requests and stock adjustments on a daily basis as required
• Ensures all inventory discrepancies at all locations are investigated, corrected, reconciled and recommendations are made on a daily basis, to allow for effective and efficient movement of inventory as required
• Corrects and reconciles all inventory discrepancies when appropriate investigations have been completed by the Inventory Auditors (Warehouse)
• Prepares monthly reports for Senior Management
• Advises and approves creation of new item numbers
• Monitors the outstanding warehouse transfers and stock adjustments following up for any outstanding documents
• Authorizes Purchase Orders to be updated after ensuring that information entered on the physical costing sheets are accurate
• Investigates and addresses queries from all internal Divisions and retail outlets, providing research, follow up and recommendations
• Checks the aged open payables report on a weekly basis to ensure that all outstanding invoices/credit notes are current and on the forex listing for payment
• Prepares monthly inventory variance summary reports (all locations)
• Liaises with warehouse to ensure that receiver reports are received on a timely basis and before the month end close off
• Updates all Non WMS location inventory count sheet into VAI and provide variance reports to the Warehouse for further investigations
• Maintains an efficient filing system to allow for easy retrieval and processing
• Prepares yearly landed cost factor analysis
• Provides support for all inventory counts at WMS and Non WMS locations
  

Knowledge and Experience:

• Completed CAT/FIA/BSc and/or currently pursuing ACCA Level II or Level II CIMA or equivalent
• A minimum of three (3) years’ experience in a similar role
• Knowledge of an Accounting software package
• Strong proficiency in Microsoft Office applications

Key Competencies:

• Excellent numerical skills
• Excellent attention to detail
• Good organisation and administrative skills
• Must be flexible, honest and reliable