Accounting Assistant

EōS Fitness is in search of a detail-oriented Accounting & AP Assistant to join our team! Reporting to the AP Manager, this role supports high-volume accounts payable processes, maintaining vendor records and ensuring accurate financial documentation. This role requires strong attention to detail, excellent organizational skills, and the ability to work independently while collaborating across departments. The ideal candidate is detail-oriented, collaborative, and eager to grow within a fast-paced, multi-unit environment.

Department: Accounting

Responsibilities:

• Manage AP workflow: code invoices by account and club, route for approval, and ensure timely vendor payments.
• Maintain vendor records, including setup, updates, and IRS 1099 documentation.
• Upload AP data to Oracle and reconcile exceptions to ensure completeness
• Prepare and reconcile batch and ad hoc payments.
• Assist with external audit requests related to AP and Fixed Assets.
• Reconcile vendor statements and resolve discrepancies.
• Communicate with vendors to resolve disputes or reconciling differences
• Monitor workflow exceptions and report issues.
• Work independently, managing daily tasks and meeting deadlines.

Qualifications:

• 1-3 years of accounting / accounts payable experience, preferably in high-volume AP environments.
• Comfortable processing high-volume transactions with accuracy and attention to detail.
• Experience with Oracle Fusion or similar ERP systems preferred.
• Proficient in Microsoft Office specifically Excel.
• Strong organizational, analytical, and problem-solving skills; able to manage multiple tasks in a fast-paced setting.
• Highly organized, able to handle a high volume of transactions during peak periods.
• Clear and professional communication skills—both written and verbal—with internal teams and external vendors.

Requirements:

• Must successfully pass Background Check.
• Must be authorized to work in the U.S.
• Ability to access and operate Company computer systems including preparing documents, enter data into computer system, read reports from a computer database or email system.