Admin Clerk - Exports

RELEVANT EXPERIENCE:

• One to Two years administration experience

• Experience in a warehouse & purchasing environment advantageous

MINIMUM QUALIFICATION:

• Grade 12 Certificate

• Computer literate

BEHAVIOURAL SKILLS:

• High levels of accuracy

• Attention to detail

• Deadline driven

• Good sense of urgency

• Team-player able to multi-task and take instruction

• Excellent communication skills with all levels of management and external companies

• Ability to resolve problems pro-actively and independently

TECHNICAL SKILLS:

• Microsoft Dynamics 365 experience advantageous

• Computer Literate (MS Office – Outlook, Excel, Word etc.)

• Numerical ability essential

PRIMARY FUNCTION OF THE POSITION:

• Document control, management of all administrative documentation, i.e. invoices, credit notes, release packs and photos are accounted for and stored electronically.

• Processing of credit notes.

KEY PERFORMANCE AREAS:

• Ensuring actions post credit have been done (getting re-invoices or journal numbers to note on the credit request before attaching on the system)

• Attach credit note request form on D365 daily/as needed (must be attached within 24hrs)

• Compiling monthly reports on credits done

• Assist with releasing trucks when needed, compiling Exports documents for the driver’s pack.

• Printing D365 Tax invoices when needed

• Updating Load pics drive with release packs and photos daily before 10 am

• Attach POD’s and Tax invoices on D365 invoice journal daily

• Sending proof of exports documents to suppliers monthly or when required

• Compiling of Exports documents for rebates when required

• Assist with receipting when required

• Creating journals for stock movement

• Arranging for collection of stock from suppliers

• Assist with processing of purchase orders when required

• Resolve queries with the respective teams

• Perform other administrative duties, as required, outside of the primary function