Administrative Supervisor

Canada·Calgarymid

OtherAdministrative

1 views0 saves0 applied

Apply Now

Quick Summary

Key Responsibilities

Supervise, mentor, and support the administrative team in day-to-day operations Assign and prioritize workload to ensure efficiency and service delivery Provide training, guidance,

Requirements Summary

This position will be based on-site in our office in Calgary, AB. Responsibilities: Supervise, mentor,

Technical Tools

OtherAdministrative

Who We Are:

ATCO Frontec is a market leader providing facilities management, camp services, workforce lodging solutions, operational support services and disaster and emergency management for a diverse range of clients. We are a service-based organization made up of great people who work hard to get the job done and deliver excellence in the communities where we work and live.

Description:

ATCO Frontec is seeking an Administrative Supervisor to join our team at ATCO Fire Prevention Services in Calgary, AB.

The Administrative Supervisor is responsible for overseeing daily administrative operations, ensuring the accuracy of financial and timekeeping records, and providing leadership and direction to the administrative team. This role plays a key part in optimizing processes, maintaining service standards, and supporting overall operational effectiveness.

The expected salary range for this role is $72,000-$82,000, depending on experience and qualifications.

Where We Work and Live: This position will be based on-site in our office in Calgary, AB.

Responsibilities:

Supervise, mentor, and support the administrative team in day-to-day operations

Assign and prioritize workload to ensure efficiency and service delivery

Provide training, guidance, and performance feedback to team members

Foster a collaborative and accountable team environment

Oversee front desk operations including phone handling, customer service, and office supply management

Ensure accurate review, coding, and approval of invoices for processing

Oversee purchase order tracking and issuance of receipts

Review and approve client quotes and invoices prepared by the team

Coordinate and oversee travel arrangements (accommodations, flights, and vehicle rentals)

Ensure participation and readiness for internal and external audits

Oversee the collection, verification, and submission of timesheets

Ensure accurate tracking of employee hours and leave within time management systems

Monitor accounts payable/receivable processes and support financial accuracy

Monitor administrative workflows and identify opportunities for efficiencies and continuous improvement

Maintain and ensure accuracy of physical and electronic filing systems

Oversee meeting coordination, including minutes and action tracking

Provide reporting and administrative support to the management team

Act as a key point of contact between operations and administration

Provide ad hoc support to office staff and operations as required

Qualifications:

Minimum 4 years of experience in office administration, including scheduling, customer service, and general office duties

Minimum 1-2 years of supervisory experience overseeing teams

High school diploma or equivalent required; post-secondary education in a related field is an asset

Proficient in Microsoft Office applications, including Excel, Word, Outlook, and Teams

Experience with timecard entry, accounts payable/receivable, and ordering parts

Strong communication skills, both written and verbal; comfortable speaking in front of a team

Demonstrated ability to manage multiple tasks, prioritize effectively, and meet deadlines

Self-motivated, adaptable, and a collaborative team player with a willingness to learn

Ability to work on-site at the designated office location

Understanding of business operating systems and general office technology

We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.

Collection, use, and retention of personal information will be in accordance with ATCO Group privacy policies and practices.

By submitting your resume and personal information to the ATCO Group of Companies, and/or participating in a personal interview, you acknowledge and consent to the collection, use and disclosure of your personal information by the ATCO Group of Companies to determine your suitability for employment opportunities within the ATCO Group of Companies.