CDS HR Specialist CAN

The Human Resources Specialist manages projects relating to assigned human resources functions. This role is responsible to create, maintain and update records related to associate information such as personal data, compensation, benefits, tax data, performance reviews and evaluations, termination dates and reason for termination. The HR Specialist will also provide information to associates regarding policies and address a variety of issues while providing general support for the business units and leadership teams.

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• →Handles and provides support for various HR associate programs within the organization.
• →Responds to written and verbal inquiries from a variety of internal and external sources
• →Provides administrative support to human resources function as needed maintains personnel files in compliance with applicable record-keeping requirements.
• →Keeps records up-to-date by timely processing of associate status changes in the Human Resource Information Systems (HRIS).

The Company is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. The Company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Human Resources Administration

• →Development and integration of payroll, compensation, benefits, HRMS HR reporting, pension programs; employee communication and problem resolution within these programs

 Employee Relations

• →Assist managers with counseling and discipline processes with guidance on process and documentation;
• →Work with Divisions to deliver key Employee Engagement strategies and ensure Open Door Policy is effective

Staffing/Manpower

• →Develop action plans to deliver strong fill rates and develop pro-active strategies for  manpower planning 

Employee Development/Succession Planning

• →Determine training gaps and work with Director and US and CA partners to develop training plan for Divisional teams and/or individual development plans to support our Growth and Development strategies

Legal/Compliance/Policy

• →Work with US and CA partners and Director to administer all HR policies to ensure consistency and compliance delivered with strong employee communication strategies
• →Participate in any legal proceedings as required by Director 

Health and Safety

• →Ensure compliance to all Health and Safety policies and practices
• →Ensure all processes are communicated and followed by employees
• →Work with LOA teams to ensure well managed disability claims

Direct Reports

This position does not have supervisory responsibilities for direct reports

Indirect Reports

Does not have direct reports, but may delegate work of others and provide guidance, direction and mentoring to indirect reports

• Must be fluent in French and English (verbal and written)
• Minimum of three (3) years' experience supporting the Human Resources department. Post-secondary education in Human Resources or a related field. CHRP or CHRL Designation is a plus
• Strong attention to detail and ability to work in a fast-paced environment
• Ability to work independently and as a part of a team
• Proficient use of Microsoft Office Suite (Outlook, Word, Excel, Power Point and Access)

Travel and Driving are not an essential duty and function of this job

Education Level: (Required): Bachelor's Degree or equivalent experience

Incumbent must be able to perform the essential functions of the job.  Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66%+ each day), ability to hear the telephone, ability to enter data on a computer and may also require the ability to lift up to 10 kg. 

The Specialist Human Resources provides HR generalist services to internal clients including, but not limited to compensation, benefits, and payroll expertise through our internal HRMS system and US partners and CA; employee relations/performance management coaching with our managers; staffing/manpower planning with our Recruiter; succession planning; employee development; compliance and legal processes; policy development and interpretation; disability management and other project work on a National Level.  Clients include Sales Division, IN Marketing Division, Shoppers Events, Shoppers Marketing, Retail Division, and Head Office employees.

CHRP designation attained or in progress

Active Member of Provincial HR Association

• 3-5 years’ experience at a Human Resources Specialist level
• Sales and Marketing company experience an asset
• Experience with multi-unit and corporate clients
• Experience in Agency, Retail, CPG, or services industry required
• Experience with Oracle HRMS system an asset
• Demonstrated experience with Employment Standards across provinces
• Experience working with line management in a generalist capacity
• Strong communication and relationship building competency
• Ability to work independently
• Strong problem-solving and decision making competencies
• HRMS and excel computer skills at an intermediate/expert level
• Oracle HRMS
• Excel spreadsheets
• Compensation Workbench
• Internal Training Software 

The Company is committed to providing equal opportunity in all employment practices without regard to race, nation or ethnic origin, colour, religion, age, sex (including pregnancy and childbearing), sexual orientation, marital status, family status, physical or mental disability or pardoned criminal convictions, or any other category protected by law. The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The Company reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities. The Company shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law. Employee understands that neither the provision of the Job Description nor any representation in this document creates a guarantee or contract of employment for any specified period of time or changes the nature of Employee’s employment, which can only be modified in a writing signed by the CEO.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified.    

The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law.  As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

The Company welcomes and encourages applications from people with disabilities.  The Company will provide reasonable accommodations, accessible formats and communication supports upon request to persons with disabilities who take part in all aspects of the recruitment and selection process.  If you require accommodation in connection with the application process, please contact: Recruiter, Talent Acquisition, for external applicants, or, a Supervisor for internal applicants