Payroll Specialist

We're looking for a Payroll Specialist to join our People & Payroll team — a group that takes accuracy, compliance, and continuous improvement seriously across every jurisdiction we operate in.

You'll own the end-to-end payroll cycle for your assigned locations, working directly with outsourced payroll providers as their primary operational contact. Attention to detail matters here, but so does automation thinking and a genuine drive to make processes better. This isn't a role where you wait to be told what to fix.

You'll report to the Payroll Team Leader, who leads global payroll governance and strategy — giving you a clear structure and room to focus on what you do best: running payroll well.

Manage end-to-end monthly payroll cycles for assigned locations, acting as the
primary point of contact for outsourced payroll providers.

Liaise with internal partners to ensure timely and accurate collection of all payroll
input data.

Reconcile payroll each cycle and resolve variances before sign-off.

Validate payroll outputs including gross-to-net calculations, statutory deductions, and
final reports before payment authorisation.

Manage and resolve complex payroll issues and employee escalations with
professionalism and empathy.

Ensure all HR systems are used efficiently to improve data inputs and reduce manual
handling.

Collaborate with HR Operations and Finance on payroll-related matters.

Ensure payroll is processed in line with local statutory requirements and internal
controls in each jurisdiction.

Meet all employer filing deadlines: payroll tax, social security, pension contributions,
and year-end returns.

Ensure all payroll documentation is complete and audit-ready after each pay cycle.

Maintain records and documentation to support internal and external audits.

Maintain accurate and up-to-date employee payroll data in HiBob and vendor
systems.

Act as the payroll point of contact for internal and external audit requests.

Serve as the day-to-day contact for external payroll vendors across all assigned
locations.

Provide vendors with complete and accurate payroll data within agreed timelines.

Review vendor outputs, raise queries, and confirm sign-off before payroll is released.

Flag vendor delivery issues or quality concerns to the Payroll Team Leader.

Maintain up-to-date SOPs and process checklists for your jurisdiction portfolio.

Identify inefficiencies and manual steps; propose and implement improvements to
enhance payroll accuracy and efficiency.

Support systems and process upgrades, automation initiatives, and change
management efforts.

Collaborate with internal and external partners to drive automation within the payroll
function.

Contribute to team-wide continuous improvement initiatives led by the Payroll Team
Leader.

5+ years of payroll processing experience, ideally across multiple jurisdictions.

Experience working with outsourced payroll vendors as the primary operational
contact.

Automation driven attitude.

Experience managing payroll across multiple legal entities within a group structure.

Comfortable working with HR systems; experience improving data input quality and
supporting automation.

Strong attention to detail with the ability to manage multiple deadlines simultaneously.

Excellent communication skills — able to handle employee escalations professionally
and empathetically.

Fluent English — written and verbal.