R.O. - Admin Asssistant

Below are just some of the benefits you'll receive:

• Competitive Salary
• Paid Time Off and Paid Holidays
• Career Growth
• Medical/Dental with employer contribuition
• Voluntary Life Insurance, Disability, and Aflac Insurance
• Company-paid life insurance and long term disability
• 401 (k) retirement plan
• Travel Perks to Resort Locations
• Company Perks Program

• Able to contact and coordinate vendor packets, COI and W9 information to create vendor accounts
• Able to assist the General Manager with all operational projects
• Assist in coordinating all Board related functions 
• Processing owner information and request
• Responsible for documenting, verifying and processing invoices
• Posts payments and credits to owner accounts
• Monitors monthly resort invoices to ensure all invoices are submitted for payment
• Coordinates with department managers to ensure all invoices are entered with the month
• Reports balance of accounts receivables to Regions VP of Operations, Assistant General Manager, etc. as requested
• Coordinates and manages collection procedures
• Prepares deposits from daily cash reports
• Prepares and submits monthly aging reports
• Reconciles vendor statements to invoices
• Prepares and processes all invoices for review and approval by upper management
• Manages vendor relations
• Maintains files of all accounting information, payables & receivables, contracts, etc.
• Assists in preparing accounting analysis
• Complies with all company policies and procedures
• Performs all other duties as assigned
• Performs all other related duties and projects as assigned by the General Manager

• High School diploma or equivalent
• Minimum two (2) years Guest Services experience
• Minimum one (1) year accounting related experience in Timeshare/Resort environment
• Valid driver’s license required
• Must have knowledge and proficiency in Microsoft Office Suite
• Must have knowledge and able to use all basic office equipment
• Multitask oriented, organized and able to set priorities
• Excellent interpersonal skills and ability to adjust and interact with all levels of personnel
• Must be able to do multi-function tasking coordinated with General Manager
• Must possess excellent communicative skills, both written and oral
• Must possess leadership skills
• Able to manage, direct and complete assigned duties as directed by General Manager
• Able to process and resolve guest service requirements
• Must be able to assist, train and direct staff where necessary

• Must dress professionally