Business Operations Associate

Full Time | Permanent 

Monday - Friday | 8:00 AM - 5:00 PM 

Hybrid | 4 days in office - 1 day remote

With global headquarters outside of Baltimore, MD, Actalent has an existing network of almost 30,000 engineering and sciences consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, including many of the Fortune 500. We give clients access to specialized experts that drive scale, innovation, and speed to market, supporting engineering and science initiatives that advance how companies serve the world. An operating company of Allegis Group, the global leader in talent solutions, Actalent launched as a new specialized engineering and sciences talent services and workforce solutions brand in 2021.

With global headquarters outside of Baltimore, MD, Actalent has an existing network of almost 30,000 engineering and sciences consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, including many of the Fortune 500. We give clients access to specialized experts that drive scale, innovation, and speed to market, supporting engineering and science initiatives that advance how companies serve the world. An operating company of Allegis Group, the global leader in talent solutions, Actalent launched as a new specialized engineering and sciences talent services and workforce solutions brand in 2021.

The Business Operations Associate (BOA) is responsible for ensuring the highest level of customer service to external customers as well as corporate and field office employees. The BOA is proficient in the management of customer accounts; this includes project reporting, funding reporting and collection of customer accounts receivable along with the maintenance of the projects & managing the inflow from T&E through OASIS to PSPC. Qualities include: building customer relationships, conflict resolution, professionalism, detail oriented, strong follow-up skills, multi-tasking skills, the ability to use independent judgment, ability to function in an open environment and the ability to adapt to changes in the workplace.

• →Management of customer accounts, including but not limited to invoicing, collections, adjustments, customer service and working with clients to resolve outstanding issues
• →Manage total accounts receivable with an aging in excess of $3.5 M
• →Auditing account specific reports to ensure accurate billing and client specific information
• →Support liaison between field offices and other corporate departments (CA, Delivery, Finance, and FSG)
• →Responsible for gathering the necessary data to assist management with account specific decisions
• →Review Agreement amendments/modifications and incorporate changes for correct customer support and billing, address any potential issues with Finance Leadership
• →Assists/supports fulfillment of contract deliverables, billing and cash collections.
• →Detailed knowledge of Statement of Work (SOW) contracts/purchase order terms and conditions
• →Onboarding of new clients and management of client specific billing arrangements (rates and procedures) and maintain compliance with these requirements.
• →Utilize internal tools and customer tools to support Client requirements.
• →Establish and maintain client documentation files
• →Review and follow up on Audit results to ensure data integrity and compliance
• →Confirm assigned projects/programs/contracts are closed out, accurate, and complete
• →Oversee data governance of systems to ensure accurate reporting (Oasis and PSPC)

We form alliances with diversity related national organizations for the contributions they make to the communities we serve, their ability to help our organization make an impact on diversity recruitment in the marketplace and the development offerings they have for our internal employees and consultants.  See below for a list of current strategic partners:

• →BEYA – Black Engineer of the Year Awards
• →SHPE – Society of Hispanic Professional Engineers
• →Women of Color Stem Conference
• →Linkage’s Women in Leadership Institute
• →Girlstart
• →SAE Foundation
• →SMASH
• →National Urban League
• →SASE – Society of Asian Scientists and Engineers

• College degree or 2-3 years of relevant experience
• Proficient in Microsoft Office (Excel and Word is required
• Strong organizational and analytical abilities
• Strong communication skills and work ethic
• Goal driven with problem solving skills
• Ability to work independently and as a team player

The Actalent experience is one of high standards for professional and personal growth, integrity, and inclusivity. Everyone has ownership in the Actalent culture. We ask each member of our team to help us build our culture by:

• Bringing their best selves to work every day in terms of caring, competitive spirit and character
• Leading by example and working with purpose and pride
• Committing to fostering an inclusive and safe workplace where everyone can be their authentic selves

Actalent is an equal opportunity employer. We understand the power of a diverse team, celebrate differences, and promote inclusive and accessible environments. To support our colleagues in being their authentic selves and give everyone opportunities for allyship, we offer a range of employee resource groups.

• Actalent PRIDE
• Empowered Women at Actalent
• BIPOC
• Military and First Responder
• Strong Voices (Bringing people of color together to successfully build relationships through mentorship and high performing partnerships)

The Allegis Group Foundation is a central part of our commitment to giving back to the communities in which we work and live. Did you know that the Allegis Group Foundation can accelerate your efforts to create meaningful change in our communities? Incorporated in 2000, this philanthropic arm of our business awards direct grants to nonprofit organizations and provides additional financial support through our Employee/Office Match Program.

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