Project Coordinator

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The American Heart Association has an excellent opportunity for a Project Coordinator to join the Integrated Care Initiatives team. This position can be remote.

In this role, you will be responsible for providing coordination for assigned department or project. Responsible for preparing and distributing communications, scheduling, volunteer responsibilities and other organizing efforts based on project assignments. Also, responsible for operational budget and expense processing, record keeping or other administrative duties.

• →Coordinate and monitor project timelines, while effectively communicating project needs and related information as required.
• →Supports scheduling (e.g.: leadership workgroup calendar management, etc.), documentation, and logistics for planning processes. 
• →Communicate with team to organize and manage assigned projects/events. May coordinate staff, volunteers vendors, etc. to support assigned projects. May support on-site set-up and logistics for meetings.
• →May assist with developing marketing efforts which may include updating on-line content, distribution of marketing materials, or communication to vendors/contractors/volunteers.
• →Utilize vendor and/or Association systems (e.g. E1/Oracle, COI, Seibel, Oasis, etc.) efficiently and competently to complete duties/projects.
• →Processes contracts and invoices as needed.
• →Evaluates and maintains information and accurate data for compliance requirements or internal reporting needs. Collaborates with internal and external customers to ensure documentation is accurate and meets expectations.
• →Provides coworkers, volunteers, and vendors with excellent customer service responding to requests in a timely manner and adhering to deadlines as appropriate.

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities

• High School Diploma. Bachelor's degree preferred.
• Three (3) years of the following experience:
• Proficient at project coordination
• Basic accounting process experience
• Demonstrated ability to prepare written and presentation communications
• Demonstrated customer service skills

• Two (2) years of meeting or event planning experience