Legal Assistant

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.

As a Legal Assistant with Hines, you will provide comprehensive administrative and legal support to the legal team, assisting with corporate governance, entity management, and compliance processes, including KYC and AML requirements, while ensuring accurate documentation and efficient coordination with internal and external stakeholders. Responsibilities include, but are not limited to: 

• →Support the legal team by assisting with corporate governance, board-related matters, administrative duties, and Know Your Customer (KYC) tasks
• →Provide administrative and legal support, including corporate governance and board-related matters
• →Maintain and update legal records, company data, and corporate structure charts
• →Coordinate the preparation and execution of legal documents and reports
• →Organize meetings and support day-to-day legal operations
• →Liaise with internal teams and external stakeholders to ensure efficient workflows
• →Manage and respond to documentation requests and routine inquiries
• →Handle KYC processes during onboarding and periodic reviews
• →Complete KYC, UBO, and other compliance documentation
• →Monitor KYC progress and provide updates to stakeholders
• →Collaborate with Compliance and Tax teams on AML, FATCA, and CRS requirements

Minimum Requirements include: 

• Post-secondary education in law, legal studies, business administration, or a related field (e.g. BTS Legal Assistant or equivalent)
• 1+ years of relevant experience in a legal, corporate, or administrative environment, preferably within a corporate administrator or investment management company
• Basic knowledge of corporate governance and legal/administrative processes in Luxembourg
• Familiarity with KYC, AML, and compliance requirements is an asset
• Strong organizational skills and attention to detail
• Good communication skills and ability to interact with internal and external stakeholders
• Ability to manage multiple tasks and meet deadlines
• Fluent in English, both written and spoken.
• Office-based position in Luxembourg, with limited flexibility for remote working

At Hines, we strive for excellence as a leading global real estate investment manager, driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion¹ of assets across such property types as living, office, retail, mixed-use, logistics and life science projects – all designed to enhance value, connection and inspiration. Our strategic approach integrates local expertise with global knowledge, taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients' needs.

While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people, offering comprehensive training, competitive compensation, robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team, we cultivate an inclusive environment where everyone, including our clients, can thrive.

Hines is proud to be named to Fast Company’s prestigious annual list of the World’s Most Innovative Companies for 2024. ¹Includes both the global Hines organization and RIA AUM as of December 31, 2023.

We are an equal opportunity employer and support workforce diversity.

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