Marketing/Proposal Coordinator

Join us as we Rise to the Challenge

At KCI, we’re building an enduring community that provides unparalleled value to our employee-owners. We make our mark designing and delivering our world-class solutions, so we invest deeply in supporting and developing our team. We reward integrity and commitment, and when we do well, you do well. Our employees have the freedom to innovate, unlimited growth, a voice that matters, a lifestyle that works, and skin in the game. Achievements are shared and celebrated. As a team, we are motivated to better ourselves, each other, and the world around us. 

KCI Technologies, Inc. is a 100% employee-owned engineering, consulting and construction firm serving clients throughout the United States. KCI is recognized as an industry leader, employing cutting-edge technologies, management practices and strategic growth initiatives. Employee ownership fosters an entrepreneurial spirit, encourages technical expertise, and shapes strategic planning.

KCI is currently ranked #50 on Engineering News-Record’s list of the Top 500 design firms in the nation.

The marketing coordinator will demonstrate a firm understanding of the proposal/procurement process within AEC industry. The marketing coordinator leads various pursuit teams in developing proposals and presentations that position KCI to win projects across our many service lines. This is an opportunity to join a dedicated marketing team that helps secure the sales revenue that enables KCI’s continuous growth. A convincing candidate will demonstrate the ability to learn our services, unique value propositions (UVPs), and corporate structure to effectively present the firm’s qualifications and win new projects. This individual must be an excellent time manager (capable of leading several pursuits at once) and motivated by growth opportunities. Qualified candidates will have experience working within architecture, engineering, construction, environmental or similar industries.

The marketing coordinator will:

• →Read RFQ/P documents thoroughly and prepare proposal checklists that list client submission requirements and identify proposal team action items.
• →Demonstrate experience with a CRM database; Microsoft Dynamics, Unanet (Cosential), or Deltek Vision (preferred).
• →Demonstrate experience with Adobe InDesign. Experience with additional programs, including Adobe Photoshop and Illustrator, is preferred.
• →Understand the SF 330 / Architect-Engineer Qualifications process (experience preferred).
• →Lead pursuit teams on kickoff calls to develop winning strategies, assign team responsibilities, and establish deadlines.
• →Prepare presentations and coach technical teams in preparation for client interviews.
• →Track future project leads and update information regularly in the CRM database.
• →Enter and update personnel and project information in the CRM database to maintain accurate records.
• →Work with technical project managers and marketing content/support team to develop comprehensive materials highlighting KCI’s staff and capabilities.
• →Conduct background research and gather/tailor supporting materials.
• →Work with the marketing content team to develop high-impact graphics for proposals and presentations.
• →Provide quality control (QC) review of marketing peer proposals.
• →Print, assemble, and ship proposals and/or prepare electronic submission files as needed.
• →Coordinate with teaming partners and respond to external requests for proposal information.
• →DOT proposal experience is highly preferred.

• Bachelor's degree in marketing, communications, journalism, or related field preferred.
• Pre-employment drug screening and background check are conditions of employment. Background and motor vehicle checks may be required based on the position.