Project Coordinator (Flex)

Kleinfelder, a Forbes' Top Employer for Engineers in North America, is committed to a people-first culture, technical excellence, and creating opportunities where employees can thrive!

Do you have a passion for managing budgets, meeting deadlines, and exceeding client expectations? Our delivery management professionals are involved in project delivery from initiation and planning to execution, monitoring, and closeout. Each phase requires strong attention to detail while communicating with internal and external stakeholders. Do you have a proven track record in managing goals and objectives? Consider joining our team and work with peers who have vast industry knowledge and experience solving complex problems. 

Assists with the coordination of the administrative and financial tasks for multiple projects. Assists Senior Project Coordinators and Project Managers with projects of larger size or complexity. Works under general supervision of a Supervisor/Manager within specific guidelines and protocols on semi‐routine assignments. This is a flex position.

Responsibilities:

• Processes paperwork and administers tasks in accordance with prescribed guidelines and procedures.  Provides administrative support for projects by assisting in report/presentation preparation, record maintenance and scheduling. Completes filing, data entry and general clerical duties, compiles reports and plan sets.  May assist in report/presentation preparation.
• Uses computers effectively, open to learning new technology, keeps abreast of changes, learns new programs, and uses computers to improve productivity.
• Compiles routine reports for internal and external project use.  
• Provides document control of communication and files and coordinates communication for large project teams for use and adherence to project policy for document control. 
• Handles subcontractor questions and concerns for routine items, communicates with subcontractors politely and efficiently, understands project procedures and follows to solve routine problems, maintains pleasant and professional image.
• Answers internal team and subcontractor questions related to project specific policies for administrative items like badges, forms and templates.

Education: High School diploma or equivalent required. One‐year certificate from college or technical school desired. 

Experience: 1-2  years of related experience, and  accounting experience and knowledge of applicable laws and regulations is preferred but not required 

Other Knowledge and Skills: Good communication skills and basic understanding of Microsoft Office Suite. Financial and project administration experience a plus.

Following an offer, candidates will be required to satisfactorily complete employment reference checks, verification of professional licensure and/or educational credentials, a motor vehicle report (MVR), and a comprehensive background check.

Kleinfelder, and its’ subsidiaries and affiliates, is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:  

Please note that Kleinfelder, and its’ subsidiaries and affiliates, does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder, and its’ subsidiaries and affiliates, will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder, and its’ subsidiaries and affiliates, explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.