Attorney Support Secretary

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

The Attorney Support Secretary is an integral part of Latham’s Attorney Support team. This role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while assisting lawyers with client intake tasks such as processing conflicts of interest and new business intake forms. This role will be located in our Chicago office. Please note that this role will require in-office presence Monday - Friday for the first 90 days. After 90 days, the in-office requirement will be 4 days and 1 day remote. Please also note, the schedule and hours will be Monday - Friday, 2:00 pm - 10:00 pm. 

Other key responsibilities include:

• →Monitoring lawyer time entries for compliance with firm standards, while proactively editing entries, and alerting attorneys of any non-compliance
• →Generating, editing, and posting client invoices ensuring firm and client defined standards (Outside Counsel Guidelines) are met, while working with assigned lawyers to regularly manage their billing inventory, as applicable
• →Gathering and working to the preferences of assigned attorneys in order to execute tasks such as expense reimbursement, calendaring and scheduling, document management/edits, and travel arrangements
• →Preserving the confidentiality of firm and client protected information
• →Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains 

We’d love to hear from you if you:

• →Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm
• →Possess the initiative to work both independently and in a team environment with a customer service focus
• →Demonstrate the ability to multi-task and adapt to continuously evolving technology platforms

And have:

• →A high school diploma or equivalent; preferably a Bachelor’s degree or equivalent 
• →A minimum of three (3) years of relevant experience in a legal or professional services environment, preferably