Documentation Specialist

Established in 2004, Prime Controls is a family-owned Systems Integration and I&C Construction firm dedicated to meeting clients' industrial automation and control requirements. As a Main Automation Contractor, we offer comprehensive solutions, supported by our size, expertise, and extensive experience. With a professional team of over 1000+ employees, Prime Controls serves customers nationwide from our Dallas, Texas headquarters and offices throughout the South-Central United States. Our mission is to deliver the highest quality professional services while prioritizing our employees' well-being and fostering an exceptional workplace environment.  

As a Documentation Specialist, you will be responsible for creating, organizing, printing, copying, scanning, binding, and storing submittal documentation in accordance with customer contract requirements. Such documentation is inclusive of, but not limited to, engineering drawings, specifications and schedules, and proposal requirements,  

 

• Acts as liaison between project managers, customers, automation specialists, field resources, and CAD to prepare submittal documentation. 

• Generates test documentation to meet internal and external testing requirements. 

• Follows established processes for gathering documentation required for submittal preparation. 

• Gathers information for submittals and verifies documentation with engineering. Obtains quotes, supporting documentation, and specifications. 

• Enter data, scans, prints, and copies as required for submittal preparation. 

• Assembles and binds submittal documentation. 

• Reviews and verifies project documents for format compliance with submittal requirements and completion. 

• Confers with account managers, project managers, engineers, operations, CAD supervisor, and others to specify submittal documents needed, coordinates schedules, and prepares documents. 

• Recommends improvements to document appearance and templates. Provides input to streamline document production and assembly. 

• Assists other employees and users with document software and hardware troubleshooting. 

• Occasionally proofreads submittal documents upon request from project managers and engineers. 

 

 

• A drive to learn
• Advanced skills with Microsoft Word, Excel, and Adobe Acrobat
• Attention to detail
• Type at 60wpm
• High School Diploma

 

• Experience putting together a submittal or other documents
• Microsoft Office Specialist: Associate certification
• Knowledge of industrial automation

Physical requirements and work environment expectations vary by position. Generally, roles at Prime Controls may involve moderate noise, occasional exposure to outdoor weather conditions, and, depending on the role, work at heights or around airborne particles and electrical components. Physical activities may include standing, walking, sitting, climbing, balancing, stooping, kneeling, crouching, or crawling, as well as the use of hands, arms, and voice communication. Some roles may require lifting and/or moving up to 50 pounds. Vision requirements may include close vision, distance vision, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Prime Controls is an Equal Opportunity Employer/Affirmative Action/Veteran/Disabled employer.

 

As a federal contractor, Prime Controls is required to participate in the federal government’s E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates.