SALES ASSISTANT - POWER SYSTEMS DIVISION (PSD)

At Carter Machinery, we don’t just offer jobs - we offer long-term careers defined by purpose, innovation, and impact. We’ve built an award-winning workplace where high achievers thrive, careers grow, and your work truly matters. 

Our legacy is strong, our vision is bold, and our future is built on investing in the growth and well-being of our people. Whether you're turning a wrench, managing operations, or supporting customers, you play a vital role in powering industries that moves the world forward. 

Job Title: Sales Assistant - Power Systems 

• →Digital Content and Media Support - Make basic edits, and organize photos, videos, and other digital materials using appropriate editing platforms while ensuring content is consistent and meets customer and contract requirements
• →Use photo, video, and document-editing platforms to enhance project materials, including adjusting images and videos, organizing visual elements, and adding text, transitions, effects, or other features when needed
• →Enter and update information in spreadsheets, databases, and internal systems while maintaining accurate and organized records
• →Maintain and organize spreadsheets that track contract requirements, customer information, project status, deliverables, deadlines, and outstanding items; Regularly review records for missing or incorrect information
• →Gather required materials from internal team members, confirm that submission packages are complete and accurate, and follow up on missing information or revisions
• →Maintain organized electronic and physical project files, apply consistent file naming and version control, archive completed submittals, and retain submission records in accordance with contract and company requirements
• →Learn new editing tools and techniques and adapt to different platforms based on project and customer-submittal needs
• →Coordinate submission schedules and communicate status, deadlines, and document needs to the sales admin and project team; Support customer communication related to submittals as directed
• →Work in coordination with team to achieve Continuous Improvement goals and objectives
• →Perform other related duties as assigned

• High School/GED
• Entry level
• Prior administrative, document-control, editing, or project-support experience preferred
• Strong organizational and administrative skills with the ability to manage multiple tasks, priorities, deadlines, and document requests efficiently
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
• Strong written and verbal communication skills, including proofreading and clear professional correspondence
• Strong file-management, document-control, and version-control skills
• Demonstrated ability to work collaboratively with project teams and other departments
• Strong attention to detail and commitment to accuracy, consistency, and completeness

• Effective time management, including prioritization of competing demands, and meeting deadlines
• Quickly managing changing priorities, contract requirements, deadlines, and workload demands
• Thoroughly reading and following contract requirements, customer specifications, procedures, and submission instructions
• Successfully working in a fast-paced environment, prioritize workload, and meet project deadlines
• Maintaining a professional, responsive approach when supporting customer deliverables
• Promoting a positive customer experience

• Regularly required to sit and talk or hear
• Frequently required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms
• Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus